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SmartStories
A video series celebrating the vibrant voices of the Community.

New to the Community but not to Smartsheet
Hi all. My name is Jack and I'm new here in the community, but have been using SS for almost a full year now. I'm also the lead Smartsheet sysadmin for the University of Virginia Health System's instance of SS (a role I acquired mostly by accident). My org uses Smartsheet for a variety of things and our number of users is…
Activity #3 Show & Tell - Hi!
My name is Abigail, I am a HRIS Analyst for Mitsubishi Heavy Industries Shared Services Americas, I work with 3 systems mainly, UKG (Kronos), Paylocity, and SuccessFactors (Employee Central). I leverage Smartsheet for my team for PM'ing projects and I am currently working on creating a solution for a more intuitive…
What are some best practices in organizing Workspaces, folders, sheets, etc...?
I'm looking for some suggestions on how best to manage my departments SmartSheets. We have between 30 and 45 users so there is a lot of workspaces, folders, sheets, etc... that I need to be aware of. I'm looking for any ideas on how to organize everything. What would work great, but doesn't seem to be available is either…
HI, I'm Brad - Activity #3 Show & Tell
Hello SS Community! I'm Brad and I am VERY new to Smartsheet. I transitioned from veterinary medicine to my current role as a project coordinator in the tech industry. Presently, I utilize Smartsheet in a variety of ways: creating supply order templates, managing workflows around various projects (timetables, tasks, etc)…
Activity#3 Show and Tell-Hi, I am Tarsha
Hello, I am Tarsha and I am relatively new to Smartsheet. I started using the product December 2021 to help with managing client migrations. Fast forward today, I am building new workspaces, learning about ways to bridge data sources, and creating ways my team and those they support share and mange data. I love this tool…
How to make a fully automated PubQuiz Solution on Smartsheet.
Hi All, During the Covid period when everybody worked from home we organised in our GRC (Governance / Risks / Compliance) department an online integration event. It was a typical PubQuiz. However the entire solutions was 100% automatic and created on Smartsheet. Advantages: very easy to replicate (other teams used my…
Hello Smartsheet friends!
Hi all! I'm Laura and I'm a Smartsheet-aholic. As a longtime Excel Ninja, I never in a million years would have thought another tool could make me so happy. But then last year - New job, new technology, new tools, new people. I will admit that I drug my feet a bit until being nudged just the right amount by a friend and…
Hi, I'm Alli!
Hi everyone! I've been with Smartsheet for 4 years now and time has flown by so incredibly fast! I am on the People Business Partner team and support our Commercial Sales teams. I live in Mansfield, Massachusetts which is about 40 minutes south of Boston. My hobbies include traveling, hiking, skiing, and running. Although,…
Rookie with a roar
I work as a project manager in Ottawa, Canada. I've been using Smartsheet for four months and now I am building a control center for my team. Fun with Formulas! I am nerding out at the functionality of this platform. I wish I had dashboards to present my work in my last career! When I am not working I am outside enjoying…
Hey! I am Tomasz.
So I am started my adventure with Smartsheet in 2014 when I worked for Cisco Systems till 2018. Then I had a brake and started using Smartsheet again in Delivery Hero at the end of 2019. While in Delivery Hero I decided to be Smartsheet Champion which turned me into Smartsheet Overachiever. Originally I am from Poland but…

Best Practice

Formulas for Calculating Time
I have decided to create a post that consolidates all of the different time based solutions that I have put together. Some of these solutions can be made more efficient or condensed into fewer but larger formulas. I am still going through these working on making them more efficient and tweaking them, but all of them have…
Work Breakdown Structure (WBS) - Column Formula Configuration
Hello Everyone, Recently myself and two fellow Smartsheet Sales Engineers, @Lea Gikas and @Dave Stanley got together to create a WBS solution powered by Column Formulas. We wanted to provide the resulting configuration to the community in case some may find it helpful in executing project management solutions, this…
Quick way to copy formulas across sheets I found
Problem: I had the need to copy a list of 26 formulas to 56 sheets maintaining the formulas for each sheet. to increase the data collection across the sheets. All sheets have the same column names. Smartsheet defaults to saving the end result, and doesn't offer the ability to just copy the formulas from one column in one…
For Every one want to have More color symbol for health Status column.
Dear Community Memebers, I saw many equations asking to have More color symbol for health Status column, so i added this post to be a simple reference to solve this issue and with your help and comments we can develop it to match the most of your wishes. the following screenshot shows the color reference you can use it in…
Daily Update Solution without the need to open the sheet, use Zapier, or similar
Hi everyone, Happy New Year! I hope you're well and safe! I've developed a way to use the newly released Record a date feature to update sheets with today's date automatically without the need to open it or similar. 1. Add a so-called helper column. (Date). We can call it Today Helper and add a date before the current day.…
Combine emails into a multiple-contact column / multi-contact column
Multiple-contact columns can be problematic to use in Smartsheet. Namely, they cannot be "put together" with a formula. There's many use cases where you need to build multiple contacts into a cell based on criteria/lookups, but there isn't a way to do that in native core Smartsheet. There is, however, a couple of methods…
INDEX and MATCH across two sheets: a detailed explanation
Hello everyone, would love some feedback on this tutorial. I was answering a user's question regarding INDEX and MATCH (thread post here), and thought it would be beneficial to share my example to the greater Smartsheet community of how to easily utilize INDEX and MATCH functions to reference cells from another sheet by…
Auto-Create Child Rows WITHOUT Bridge or API
This initial solution is based on form submissions being made and each form submission triggering the creation of a set of "template" child rows per submission WITHOUT the need for a 3rd party app, the premium add-on Bridge, or the API. So if your form submissions look like this: Your working sheet could look like this:…
Formula To Indicate A Task Is Ready Because Predecessors Are Complete [Solution]
I have seen many posts about people wanting the ability to indicate a particular task/row is ready to begin because all of the predecessors are complete (many of them archived). All of the proposed solutions had short comings (e.g. only works on rows with a single FS predecessor with no lag). Here is my full solution to…
Pre-Filled Forms Using URL Queries: Tips and Tricks
Using URL queries to pre—fill forms seems to be catching on a bit more lately. There are a lot of resources out there, but they can be kind of spread out, so I figured I would start a thread that has some of the lessons learned, tips, and tricks that I have discovered along the way. Tip #1 [info callout] The first one that…

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March Question of the Month - Join the conversation and receive a badge
March is here, everyone! For February, we asked you to celebrate your everyday life achievements, and you blew us away with the responses. Not only are our members life-long learners that challenge themselves at work, but they are also passionate about their hobbies and crafts, and make the world a better place for their…
How to get support on a Pro plan
After having been an advanced business account user for a long period I took a rest from Smartsheet and cancelled my account. Recently, I signed up again as a single Pro user, paying annually in advance, which ought to provide web-based ticketing support. Unfortunately, Smartsheet fails to recognise ownership of my account…
Poor support
After having been an advanced user of Smartsheet over several years I cancelled my subscription for a few months and then went back onto the Pro level on 11th Feb - paying $156 AUD for the year in advance. The Pro level includes: Unlimited free Viewers Gantt, table, board, and calendar viewView your projects, programs,…

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