Scheduling with Fixed Capacity Resources

I need to schedule project tasks by resource availability. All of the smartsheet resource management tools appears to assume there is always a resource available for the task, so the advice is simply to schedule another resource when one is overbooked. I actually view resource availability as a constraint. Specifically, I will have three agile teams to allocate large pieces of the project.

How would you recommend doing this in SmartSheets? Assuming I have the list of tasks, the duration, the overall project start date, and the dependencies -- how would you schedule the items so that only three items are assigned at any given point in the timeline?

Best Answer


  • Thanks for the hint about coloring coding the bars for each team. That helps quite a bit!