COUNTIFS Function - 0-30, 31-60, 61-90, >90 Days

Ryan Narlock · 04/30/21

Hi,

I am looking to pull the total number of unassigned projects with 0-30, 31-60, 61-90, >90 Days. The "Completed" column is the date the form is submitted. I am getting a value of 0 when using the formula below. Thoughts?

=COUNTIFS(Status:Status, "Unassigned", Completed:Completed, AND(@cell >= TODAY(), @cell <= TODAY(+30)))

=COUNTIFS(Status:Status, "Unassigned", Completed:Completed, AND(@cell >= TODAY(31), @cell <= TODAY(+60)))

=COUNTIFS(Status:Status, "Unassigned", Completed:Completed, AND(@cell >= TODAY(61), @cell <= TODAY(+90)))

Paul Newcome · 05/05/21

Ah. Ok. That's why you are getting unexpected results. Your formula is counting future dates. Try this instead...

=COUNTIFS(Completed:Completed, AND(@cell >= TODAY(-30), @cell <= TODAY()))

Paul Newcome · 05/05/21

Try thinking of dates as numbers where today is zero, tomorrow is one and yesterday is negative one. If you think about it that way, then what you are trying to accomplish is counting dates that are less than (today - 90 days).

=COUNTIFS(Completed:Completed, @cell <= TODAY(-91))

Paul Newcome · 05/07/21

I use these two quite a bit when troubleshooting:

https://help.smartsheet.com/functions

https://help.smartsheet.com/articles/2476176-formula-error-messages?_ga=2.66067626.529420994.1554725353-1302373248.1552411124

Paul Newcome · 04/30/21

How is the Completed column populated?

Ryan Narlock · 04/30/21

Hi Paul,

Currently it's a manual populated date but once I have the formula down, will transition it the system auto created column based off when the form submission occurs.

Paul Newcome · 04/30/21

First thing I would double check is that the column is actually set as a date type column.

Ryan Narlock · 04/30/21

Already confirmed.

Paul Newcome · 05/01/21

Ok. And how is the Status column populated?

Ryan Narlock · 05/04/21

Status complete is systematically populated as new when the Smartform is submitted. Following review, I manually move the status to unassigned until it is assigned out to one of our staff.

Paul Newcome · 05/04/21

Is the Status column a dropdown?

Ryan Narlock · 05/04/21

Correct! Dropdown single select.

Paul Newcome · 05/04/21

OK. Next step is to make sure there aren't any spaces after "Unassigned" in the column properties.

Ryan Narlock · 05/04/21

I another summary field counting number of "Unassigned" appropriately using the formula below so I don't think it getting caught in the status area.

=COUNTIF(Status:Status, "Unassigned")

Paul Newcome · 05/04/21

Hmm... Try removing the Status range/criteria so that you are just doing the COUNTIFS on the date range. Then create a filter and filter the sheet based on that same date range.

Ryan Narlock · 05/04/21

This formula appears to only be counting if it has todays date. If I put yesterday's date, it does not count it.

=COUNTIFS(Completed:Completed, AND(@cell >= TODAY(), @cell <= TODAY(+30)))

Paul Newcome · 05/05/21

Right. Because yesterday's date is less than TODAY(). Are you trying to count future dates or past dates?

Ryan Narlock · 05/05/21

Just the past dates 0-30, 31-60, 61-90, 90 and <

Paul Newcome · 05/05/21

Ah. Ok. That's why you are getting unexpected results. Your formula is counting future dates. Try this instead...

=COUNTIFS(Completed:Completed, AND(@cell >= TODAY(-30), @cell <= TODAY()))

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COUNTIFS Function - 0-30, 31-60, 61-90, >90 Days

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