Formula for Quantifying Importance based on Priority Level and Due Date

KevinHarrisCHT · 03/18/22

Hello,

I am looking to create a formula to help prioritizing tasks based on importance and due date. I assigned a value for the priority level as:

=SUM(IF(Priority@row = "High", 6, (IF(Priority@row = "Medium", 4, (IF(Priority@row = "Low", 2)))))) + ______

The second part of the equation I need to have based on due date. I would like anything past the due date as a value of 6, anything on the due date to be a value of 5, anything within 4 days of the due date a value of 4, anything within 7 days but beyond 4 days to be a value of 3, and anything due beyond a week to be a value of 2.

In theory, I want the value to deem the importance so a user would then know that anything with a value of 12 is the top priority and so on.

Let me know if you can assist!

Thanks,

Kevin

Andrée Starå · 03/19/22

Hi @KevinHarrisCHT

I hope you're well and safe!

Try something like this.

=
IF(OR(Priority@row = "", Due@row = ""), "", 
IF(Priority@row = "High", 6, IF(Priority@row = "Medium", 4, IF(Priority@row = "Low", 2))) + 
IF(Due@row < TODAY(), 6, IF(Due@row = TODAY(), 5, IF(Due@row < TODAY(4), 4, 
IF(Due@row < TODAY(7), 3, IF(Due@row > TODAY(), 2))))))

Did that work/help?

I hope that helps!

Be safe and have a fantastic weekend!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

✅Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

Andrée Starå · 03/19/22

Hi @KevinHarrisCHT

I hope you're well and safe!

Try something like this.

=
IF(OR(Priority@row = "", Due@row = ""), "", 
IF(Priority@row = "High", 6, IF(Priority@row = "Medium", 4, IF(Priority@row = "Low", 2))) + 
IF(Due@row < TODAY(), 6, IF(Due@row = TODAY(), 5, IF(Due@row < TODAY(4), 4, 
IF(Due@row < TODAY(7), 3, IF(Due@row > TODAY(), 2))))))

Did that work/help?

I hope that helps!

Be safe and have a fantastic weekend!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

✅Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

KevinHarrisCHT · 03/21/22

This is great thank you! I ended up slightly tweaking it, but using your formula assigning values to the due dates. I ended up with: =SUM(IF(Priority@row = "High", 6, (IF(Priority@row = "Medium", 4, (IF(Priority@row = "Low", 2)))))) + IF([Due Date]@row < TODAY(), 6, IF([Due Date]@row = TODAY(), 5, IF([Due Date]@row < TODAY(4), 4, IF([Due Date]@row < TODAY(7), 3, IF([Due Date]@row > TODAY(), 2))))).

Thanks for your help on this!

Andrée Starå · 03/22/22

@KevinHarrisCHT

Excellent!

Happy to help!

Formula for Quantifying Importance based on Priority Level and Due Date

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