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Group WorkSpaces and organize them in "folders"

Deanna Vandermeer
Deanna Vandermeer Overachievers Alumni

I would love to see a way for us to be able to "Folder-ize" WorkSpaces that have been shared to us by others. To be able to group those WorkSpaces by the department that it belongs with to make it easier to find and to support. Especially for those of us within our District who are the ones responsible for training and supporting our licensed users and their solutions.

Smartsheet Overachievers Alumni

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81 votes

On Radar · Last Updated

While this change is not part of our current plan, we appreciate you sharing this idea. Please keep commenting on this post to explain your specific scenario – your feedback plays a big role in shaping our decisions for the future.

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Comments

  • Heidi Newell
    Heidi Newell ✭✭
    edited 04/05/23

    Same exact challenge for me - please let me know if you have any better solution. Will use the renaming thing for the time being.

  • As the main solution developer for our organization, I own/am shared to a rapidly growing number of workspaces to build/maintain. It would be nice to group workspaces by team/solution to quickly find a given space for updating.

  • Deanna Vandermeer
    Deanna Vandermeer Overachievers Alumni

    I too, am our main solution developer for our district and am shared to or own WAY too many workspaces and is the reason that I submitted this request. It is far too cumbersome to manage in its current state and while, yes I am the owner I can, and have, worked on reorganizing but far too often the issue comes from when other departments share their workspaces with me due to needing my insight or help. They have even recently learned that if they add an asterix or some other character to the title of their workspace that it will place their workspace at the top of the list (versus alphabetically) which for my particular view just continues to shove down all of my workspaces. I would really like to see this happen and have a better way to manage or group workspaces by the team, department or solution and allow that flexibility regardless of whether I am the owner or that it was shared with me.

    Smartsheet Overachievers Alumni

  • Mike Ryan
    Mike Ryan ✭✭✭

    Either allow workspaces to be "nested" under other workspaces (i.e. creating a hierarchy) OR

    allow sharing of Folders (i.e. when you want to group things by Workspace, but don't want to share everything in the Workspace, the only other option is to share the objects individually)

  • I hope this message finds you well. I am writing to express a concern I have encountered while using the SmartSheet platform. Firstly, I would like to commend your team for creating a versatile and powerful project management tool that has greatly enhanced our team's productivity. However, I have noticed a missing feature that I believe could further improve our experience with SmartSheet.

    The issue I'd like to address pertains to the inability to create sub-workspaces within a main workspace. This nested organizational structure can be extremely valuable for complex projects or multi-level collaborations. Unfortunately, SmartSheet does not currently provide the functionality to add workspaces within workspaces, which limits our ability to efficiently manage and segregate projects and tasks.

    The ability to create sub-workspaces could greatly enhance the way our team organizes and handles projects. It would allow us to create dedicated areas for specific project components, teams, or phases, thus streamlining our workflow and making it easier to maintain a clear overview of our initiatives.

    I kindly request that you consider adding the option to create sub-workspaces within SmartSheet. This feature would undoubtedly contribute to making SmartSheet an even more comprehensive and adaptive solution for project management and collaboration.

    Thank you for taking the time to consider my feedback. I believe that implementing this enhancement would not only benefit our team but also numerous other SmartSheet users seeking a more intricate project management structure.

    Looking forward to your response and hoping to see continued improvements in an already impressive platform.

    Best regards,

  • While folders would be great - any way to bucket and/or sort workspaces is needed. Can we get an update on where it is on the roadmap/priorities?