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Recurring Tasks - Please.

Jubial
Jubial ✭✭✭

Please create some kind of button/feature/right-click that will easily turn tasks into recurring ones (like in Asana or Microsoft Project). The amount of workaround hacks needed to get this to work is tiring, and puts off team members who are not as experienced with bullying Smartsheets into doing what they need it to do.

It would be extremely helpful for project plans within the very complex Media Agency industry, as we often have campaigns that have waterfall structure until go-live and then repeatable monthly/weekly tasks up until campaign ends (all included in one single project plan sheet). It would really motivate more agencies to adopt Smartsheets.

It's as easy as just having the start date for a workstream (indented group of tasks under a header) restart on a specified date/timing.

Example: Reporting tasks can only start after go-live (Start Date); however, they can only start on a Monday (Custom Timing Lag) and they repeat weekly until the end of the campaign (ends after the final End Date). It doesn't matter if the tasks are late or not complete, because a report is due every week anyway so it's not contingent on a previous week being marked complete.

Understand it can be done through formulas; however, it causes issues when you have an automated waterfall timeline that is extremely sensitive to delays. A lot of workarounds include having extra columns; however, those columns won't auto-push out if go-live dates change throughout the project unless you play with automations and formulas...and that results in two different start and due date columns that often confuse teams.

Just a thought!

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10 votes

Idea Submitted · Last Updated

Comments

  • KList
    KList ✭✭

    It would be great to see the ability to set a recurring reminder in SmartSheet. Right now you have to create a reminder manually but it would be great if you could select a recurring option and have it set for the 15th of the month or every Wednesday so you do not have manually set these reminders.


  • My team would make great use of recurring tasks. Basically to have the ability to, once created a task, set a recurrence based on time interval (hours, days, weeks, months, first/last day of the month, quarter (to personalize), etc.). Once reached that date/time, the task line will be duplicated with a new start and due date and the status on New.

  • I agree with the above comments. Recurring / Repeating tasks are very common and I'm surprised that this function is not available in SmartSheets. Not all users are adept at formulas. We're busy enough managing our projects and tasks. I see this is a feature that's been asked since 2018 or so.