Hyperlinks to Password Protected Documents in One Drive

tracey.p63831
tracey.p63831 ✭
edited 12/09/19 in Smartsheet Basics

We have a shared One Drive account and I would like to create a hyperlink to certain documents that are password protected to certain users of a Smartsheet.  Is it possible to do this so only those with a password can open the documents (either in Excel or PowerPoint)?

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Comments

  • Mike L.
    Mike L. ✭✭✭

    I'm not using onedrive but I think this may be similar. I have put a hyperlink on a dashboard to an excel document saved to box.com. When I click on the file it opens in the box.com (web interface) as view only. From there I can open it in Excel online or using the desktop installed excel (after boxtools is installed).  If I want to password protect the file I would do it in excel not in smartsheet.  I believe the same can also be accomplished using the attachments field in any sheet.

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  • tracey.p63831
    tracey.p63831 ✭

    I have added a password but the other users cannot open the document. They get an error message to say the file is encrypted and no option to open it in the online Excel or PowerPoint as I do.

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  • Marcus Odum
    Marcus Odum ✭✭✭✭

    Similar to Mike's response. If you are using OneDrive my suggestion is to use the permission structure inherent to OneDrive rather than locking an Excel file. I use it constantly without issue. Smartsheet has built in OneDrive support. 

    https://www.smartsheet.com/apps/onedrive

    Locking fields and sheets are a separate issue.

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