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stephanie.blake67241 · 05/06/19

If I share a report to someone outside of my organization but it shows up blank, what am I doing wrong? They are not shared to the underlying sheet - is that the problem? Is there a workaround?

Mike Wilday · 05/06/19

Yes! You can publicize a read-only version of the report by following the steps in my screenshot below.

Click on the world icon in the right-hand column
Switch on the public, read-only, link.
Copy the link
Choose close.
Exit the pop-up.

Share that link for a read-only view of the report.

Note: If you were wanting them to edit information on the report, they would have to be shared on the underlying sheet.

Paul Newcome · 05/07/19

And this works without them having to be shared to the underlying sheet?!

Andrée Starå · 05/07/19

Paul,

Yes, but it will be a public link, so that is something to be aware of.

Best,

Andrée

Mike Wilday · 05/07/19

Yes, that is something that you will have to consider. If that link gets shared, so does your information. So be sure that it's not sensitive information.

Paul Newcome · 05/07/19

Well at least there is a way way to share a report without sharing the sheet.

Having said that... Something else to keep in mind:

Published links are only good for 30 days or 100 clicks (I am fairly certain these are the right numbers). Whichever comes first.

Andrée Starå · 05/07/19

I don't think Published Reports, sheets or Dashboards are limited like attachments.

Are you sure?

Paul Newcome · 05/07/19

I'll do some digging to see if I can find my original source behind this, but I do know I sent an email out to my team maybe two months ago about this. I'll see if I can find what caused me to send it out...

EDIT:

Here it is... Did I misread? The poster asked about published links and your response was "Yes"....?

https://community.smartsheet.com/discussion/published-links

Mike Wilday · 05/07/19

I think that might have been a miscommunication or referring to links that are shared with users via another method.

Andrée Starå · 05/07/19

The poster was referring to links to attachments as published links.

Andrée Starå · 05/07/19

Yes, exactly! It's easy to name different links as published and it can be interpreted differently depending on who reads it.

Paul Newcome · 05/07/19

Aaaaahhhhhhh. Ok. Got it now. I don't think of attachments as published links. When I hear (or read) "Published Links", I think just that. Someone published a sheet/report/dashboard and is referring to the associated link. Hahaha. Guess I need to go let my team know I was mistaken. Thanks for clarifying.

Mike Wilday · 05/07/19

Good luck with that. Untraining the training.

Andrée Starå · 05/07/19

Easy to get it all mixed up!

We've all been there.

Andrée Starå · 05/07/19

We don't want to be in Paul's shoes right now!

Mike Wilday · 05/07/19

No way! haha.

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