Hi, I'm setting up a smartsheet webform and I only want certain users only to be able to access the form itself. Is there any waay to set up user controls to only allow specified users with access to submit information to the webform?






Hi Kathlene,

Yes, no, and it depends!

You can set up the form to only be accessible to registered users so they would have to login to see the form.

How do you want the users to access the form? What's the use case?

Can you describe your process in more detail and maybe share the sheet(s) or some screenshots? (Delete/replace any confidential/sensitive information before sharing) That would make it easier to help. (share too, [email protected])

Have a fantastic week!


Andrée Starå

Workflow Consultant @ Get Done Consulting

In reply to by Andrée Starå

Hi Andree, 

I'm trying to create a case escalation tracker where users are to submit their details into the form (see below form). Is there a way to restrict access to the form itself to specified users?

Currently we have shared the form link to the users, but they are able to share this with other users who can then submit on behalf. 

I've added a created by and restricted only to registered users but all employees in my company have smartsheet license so that doesn't control who is able to submit.





In reply to by kathlenew


Unfortunately, it's not possible at the moment to restrict access on a user level, but it's a great idea!

Please submit an Enhancement Request when you have a moment.

There are other workarounds as well but not one that would restrict it if someone else gets access to the link.

Hope that helps!

Have a fantastic day!


Andrée Starå

Workflow Consultant @ Get Done Consulting