Best Of

I have a few Smartsheet solutions in place where a sheet is a destination for "Move row" automations from multiple sheets. For example a "Completed" sheet could have rows moved to it from 20 other "Active" sheets (each active sheet having a "Move row" automation to move rows at the end of each day when all checkboxes are checked).

I'd like to be able to make a "Move row" automation on the Completed sheet where I can set it to move the row BACK to the sheet it came from without having to call out which sheet.

As you can imagine, the way it works right now I'd have to make 20 automations (using this example) with criteria specific to each origin sheet and the "Move row" set to each origin sheet in order to accomplish the desired result. This is not really manageable or sustainable (especially if there are even more origin sheets and a bunch of these solutions across workgroups etc.).

Whereas if I could make one general one to "Move row" to its origin sheet, that would be amazing and I imagine I wouldn't be the only one to use this feature!

Our company relies on Smartsheet forms for both internal and external projects, and they’re fantastic! The only challenge I face is the print-to-PDF format. For simple forms, the layout is manageable, but when conditional logic is involved, the printed version becomes much harder to read.

You could have a form with built-in AI. Eg: we have a form that becomes a row in our matrix tracker Smartsheet. For
example: Marketing Manager Geraldo works with
AI, so the form will start asking his name/email. Based on that, the form will make suggestions(what kind of Asset: Brochure, Flyer..) , category(AI for industry, AI for home..). The form will also suggest file
names and the Asset title. (we have some rules for flies names and Asset Titles).

Add metrics for all applicable Plan premium features. Currently, only lists Data Shuttle and Dynamic View. Missing features:

• Pivot
• Calendar
• Data Mesh
• Data Table
• Bridge
• API's
• Connectors (Salesforce and Jira)
• Control Center

Problem

Smartsheet environments quickly become cluttered with inactive Sheets, Reports, and Dashboards that are no longer viewed or updated. This creates confusion for users and significant overhead for admins, especially in large or regulated environments.

There is currently no native way to automatically identify, notify owners, or clean up inactive assets.

Proposed Solution

Introduce a built-in inactive asset management feature that:

• Detects assets with no views, edits, or modifications after a defined period
  • Default: 120 days
  • Configurable by System Admin (ex: 90 / 120 / 365 days)
• Automatically notifies the asset owner with a list of their inactive assets
• Allows owners to take action:
  • Delete
  • Move to Archive Workspace
    • Auto-create archive workspace if one does not exist
  • Ignore (optional time limit)
• If no action is taken, assets are automatically archived

Why This Is Valuable

This would:

• Reduce Smartsheet sprawl
• Improve governance and audit readiness
• Save admins significant manual effort
• Help owners clean up their own content
• Scale asset management for enterprise environments

Current Workaround (Why This Is Needed)

Today, I have to:

• Download the Sheet Access Report
• Use Power Query to clean and transform the data
• Upload it back into Smartsheet using Data Shuttle
• Use Dynamic View to share with asset owners
• Manually manage cleanup and follow-ups

This works, but it’s time-consuming, complex, and not scalable.
A native Smartsheet solution would eliminate all of this manual effort.

Bottom Line

Automated inactive asset alerts and archiving would dramatically improve Smartsheet governance, usability, and admin efficiency.

👍 Please vote if you manage or own many Smartsheet assets.

Provide an easier way to hide and unhide mulitple columns. We have large sheets with multiple columns, and there are times when we only want to view a smaller group of columns. Currently it's too cumbersome to hide the columns we don't need and then unhide when we are done, so we just scroll back and forth to view what is needed. Maybe allow for different named views of each sheet (defined by what columns display in that view) that would let you easily select the view you need for the task you are doing.