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@Brock Beaudoin

As promised, video showing using a form to update an existing form is below!

To answer your questions

1. Correct, PM can send an email with a checkbox and an automate has a link to the update form.
2. A Dynamic View is NOT needed for this solution
3. You can have the form look however you want, within the features of Smartsheet forms. Example, you could have helper text and require specific fields to be filled out
4. Yes, You can track the date when the form was sent, and then when the associated response was received (or if it hasn't been received yet). Using some date columns and logic, you can easily see when a form was sent, the last time one was sent to a specific recipient, etc.

Video showing the simplified flow, without using automation. You'll get the idea though.

This is a big issue for us and it would be great to see it resolved.

We have had a few emails going to a client with the subject line as described by @admin_smartsheet_lpc and is really not acceptable for our use case.

In the meantime we have implemented @admin_smartsheet_lpc 's clever work around, but it's time consuming and not quite up to the standards one would hope to expect from Smartsheet.

I use a date field in my form that is hidden and has a default value of the date that I want to "deactivate" my form on. I also include a header field in the form that has the deactivation message. Then I use conditional logic to say that if the date field is after today, show all of the fields I want shown, and a second bit of logic to say that if the date is before today (meaning in the past), it will only show the deactivation header.

Since it is showing only a header field, no other field can be filled in which means the Submit button just won't work.

Feel free to revisit if you need help getting it set up. My instructions were pretty high-level, so if more detail is needed, just let me know.