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Archives for June 2022

Scavenger Hunt -- Show and Tell
Hi all, I write the public-facing API documentation for Smartsheet. I've been here almost 5 years. When I'm not testing an API call, I like to read, garden, watch movies or TV, and travel. My passions are Eurovision and Figure Skating (watching, not doing, I can't even stand up on ice skates). And I sing in two choirs:…
Scavenger Hunt - Show and Tell
Hey all, I'm very new to smartsheet. Actually just got hired as a new employee for the company as a Service Desk Analyst. Hoping to learn more about the company and the software.
Scavenger Hunt - Show and Tell
Hi everyone, I live in Tampa, Fl and I have been using Smartsheet for 8+ years. I am a project manager and intake Smartsheet ideas to build solutions for many departments. I love solving problems and reducing manual work for co-workers. I am a scuba diver, golfer, and enjoy spending time with my family.
Scavenger Hunt - Show & Tell
I'm new to Smartsheet and new to the community. I'm looking forward to learning and contributing.
Short bio of my Smartsheet involvement
I work for Iowa State University for a program funded by the USDA-NIFA. As a research administrator, I use Smartsheet to organize our funded projects, collect reports, display dashboards for our Advisory Committee, and keep records for statistical purposes. I previously learned Smartsheet in my job as a program coordinator…
New to the Community but not to Smartsheet
Hi all. My name is Jack and I'm new here in the community, but have been using SS for almost a full year now. I'm also the lead Smartsheet sysadmin for the University of Virginia Health System's instance of SS (a role I acquired mostly by accident). My org uses Smartsheet for a variety of things and our number of users is…
Activity #3 Show & Tell - Hi!
My name is Abigail, I am a HRIS Analyst for Mitsubishi Heavy Industries Shared Services Americas, I work with 3 systems mainly, UKG (Kronos), Paylocity, and SuccessFactors (Employee Central). I leverage Smartsheet for my team for PM'ing projects and I am currently working on creating a solution for a more intuitive…
What are some best practices in organizing Workspaces, folders, sheets, etc...?
I'm looking for some suggestions on how best to manage my departments SmartSheets. We have between 30 and 45 users so there is a lot of workspaces, folders, sheets, etc... that I need to be aware of. I'm looking for any ideas on how to organize everything. What would work great, but doesn't seem to be available is either…
HI, I'm Brad - Activity #3 Show & Tell
Hello SS Community! I'm Brad and I am VERY new to Smartsheet. I transitioned from veterinary medicine to my current role as a project coordinator in the tech industry. Presently, I utilize Smartsheet in a variety of ways: creating supply order templates, managing workflows around various projects (timetables, tasks, etc)…
Activity#3 Show and Tell-Hi, I am Tarsha
Hello, I am Tarsha and I am relatively new to Smartsheet. I started using the product December 2021 to help with managing client migrations. Fast forward today, I am building new workspaces, learning about ways to bridge data sources, and creating ways my team and those they support share and mange data. I love this tool…

Best Practice

Formulas for Calculating Time
I have decided to create a post that consolidates all of the different time based solutions that I have put together. Some of these solutions can be made more efficient or condensed into fewer but larger formulas. I am still going through these working on making them more efficient and tweaking them, but all of them have…
Work Breakdown Structure (WBS) - Column Formula Configuration
Hello Everyone, Recently myself and two fellow Smartsheet Sales Engineers, @Lea Gikas and @Dave Stanley got together to create a WBS solution powered by Column Formulas. We wanted to provide the resulting configuration to the community in case some may find it helpful in executing project management solutions, this…
Daily Update Solution without the need to open the sheet, use Zapier, or similar
Hi everyone, Happy New Year! I hope you're well and safe! I've developed a way to use the newly released Record a date feature to update sheets with today's date automatically without the need to open it or similar. 1. Add a so-called helper column. (Date). We can call it Today Helper and add a date before the current day.…
Quick way to copy formulas across sheets I found
Problem: I had the need to copy a list of 26 formulas to 56 sheets maintaining the formulas for each sheet. to increase the data collection across the sheets. All sheets have the same column names. Smartsheet defaults to saving the end result, and doesn't offer the ability to just copy the formulas from one column in one…
For Every one want to have More color symbol for health Status column.
Dear Community Memebers, I saw many equations asking to have More color symbol for health Status column, so i added this post to be a simple reference to solve this issue and with your help and comments we can develop it to match the most of your wishes. the following screenshot shows the color reference you can use it in…
Combine emails into a multiple-contact column / multi-contact column
Multiple-contact columns can be problematic to use in Smartsheet. Namely, they cannot be "put together" with a formula. There's many use cases where you need to build multiple contacts into a cell based on criteria/lookups, but there isn't a way to do that in native core Smartsheet. There is, however, a couple of methods…
Auto-Create Child Rows WITHOUT Bridge or API
This initial solution is based on form submissions being made and each form submission triggering the creation of a set of "template" child rows per submission WITHOUT the need for a 3rd party app, the premium add-on Bridge, or the API. So if your form submissions look like this: Your working sheet could look like this:…
Formula To Indicate A Task Is Ready Because Predecessors Are Complete [Solution]
I have seen many posts about people wanting the ability to indicate a particular task/row is ready to begin because all of the predecessors are complete (many of them archived). All of the proposed solutions had short comings (e.g. only works on rows with a single FS predecessor with no lag). Here is my full solution to…
INDEX and MATCH across two sheets: a detailed explanation
Hello everyone, would love some feedback on this tutorial. I was answering a user's question regarding INDEX and MATCH (thread post here), and thought it would be beneficial to share my example to the greater Smartsheet community of how to easily utilize INDEX and MATCH functions to reference cells from another sheet by…
URL Query String and CHAR() Function Helper Sheet
Greetings all, Because I grew tired of spending an inordinate amount of time piecing together URL query strings, I've compiled all of the UTF-8 character codes (that I came across) into an easy to use reference sheet. I've also added in a column for the corresponding CHAR() function codes and conditionally formatted the…

Trending in Show & Tell

Hello
I am Dr. Fred! I know nothing about Smartsheet and I have until Jan 2, 2025 to learn. PLEASE HELP!
Meet Amit Wadhwani, our December Member Spotlight! 🎉
It’s the holiday season, and we’re featuring a very special Community member to help us end the year: @Amit Wadhwani, Community Champion and our December Member Spotlight! Amit is the Vice President of Operations at Ignatiuz, Inc. and lives in Pennsylvania in the US. In 2017, his manager at the time asked him to look for…
Smartsheet has been recognized as a Leader in the 2024 Gartner Magic Quadrant for Collaborative Work
Hello Community, Did you hear the great news? Gartner recognized Smartsheet as a Leader in the 2024 Magic Quadrant! Not only was Smartsheet recognized as a Leader in Collaborative Work Management for the second year in a row, but we were also recognized with a Gartner Peer Insights ™ ‘Customers’ Choice’ distinction for…

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