Business Plan 'Collaborator' editing sheet owned by Pro plan

Hello, we just signed up for the business plan with 3 licenses. We work on shared sheets with other organizations that use Pro licensing.

My understanding is that a Pro user from another company (external account) will not be able to edit sheets we share with them. Pro users can only collaborate with other users on their account/plan. Is this correct?

As a workaround, we plan to have Collaborators on our account edit the sheets owned by the Pro user. These users will be collaborators, not licensed Business users. Is this possible?

I want to confirm we would not need to license these users just in order to edit an externally owned sheet.

thanks in advance for any help!

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Accepted answers

Genevieve P.

Hi @Solar Eric

It's actually the other way around: if you are licensed on a Business plan, you can share your sheet to Free collaborators (users without a license) or Pro plan users and they can edit and collaborate. This is because the sheet is Owned by a Business plan.

However if a licensed user on a Pro plan creates a sheet, only licensed members of their specific Pro plan can edit their sheets. Everyone else shared to the sheet (Free collaborators and licensed Business plan members in a different plan) will only have View access to that sheet. This is because the sheet is owned by a Pro plan member with limited sharing abilities. Here's more information: Sharing and widgets in the Pro plan

Point form:

Business plan items can be edited by external collaborators, including Pro and Free users.
Pro plan items can only be edited by internal collaborators from that same plan. All others only View.

To answer your last question, you do not need to license your users in order to edit Business plan owned (internal) sheets. It would be best for your purposes if someone in your Business plan owned all the sheets that you're using to collaborate with internal and external collaborators.

Cheers,

Genevieve

All comments

Genevieve P.

Hi @Solar Eric

Point form:

Business plan items can be edited by external collaborators, including Pro and Free users.
Pro plan items can only be edited by internal collaborators from that same plan. All others only View.

Cheers,

Genevieve

Solar Eric

Thank you @Genevieve P. , very helpful information!

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