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NEW! Real-time Inventory and Scheduling in Forms
Hey Community! Your forms just got smarter! You can now use linked dropdown columns in your sheet to automatically hide options as they are claimed. This is a perfect solution for tracking inventory or booking slots without worrying about over-selection. If you'd like to get this setup, all the info you need is in this…
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[UPDATED 2025] Start Your Community Customer Journey Here!
Welcome to the Smartsheet Community—we’re so excited to have you here! Based on your feedback, we've redesigned our Customer Journey to be clearer than ever. We want to celebrate your contributions and help you take advantage of everything the Community has to offer, so we've outlined the updated journey available to you…
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Meet Sherry Fox, our December Member Spotlight! 🎉
Have yourself a merry little Member Spotlight this month with none other than @Sherry Fox! If you’re just meeting Sherry for the first time, she’s a Business Process Analyst, Community Champion, and Floridian in the US. That just scratches the surface - read on to learn more. When Sherry was given an Admin license for…
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Help Article updates December 2025
Hello Community, We’ve published the following new content. New videos on these topics: How to Use Tags in Brandfolder in Tag Assets How to Create Automated Update Requests in Request updates with workflows And new Help articles, including: Create linked dropdown columns Smartsheet Control Center glossary Identify your…
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Community Corner Newsletter [December 2025]
Hey all, I’m so excited to bring you the post ENGAGE 2025 newsletter, as I’m still buzzing from the big show (and if you went, I hope you are too!). This edition is filled with updates from the last few weeks, as well as some of the faces that make the Community so incredible. For me, Smartsheet is about the people -…
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Important update regarding table view for free users (Viewers & Guests)
Hello Smartsheet Community, We’re excited to share an update that brings you a more modern and collaborative way to work in Smartsheet — table view. Built on our next-generation platform, table view is designed from the ground up to support work management in current sheets while unlocking new capabilities now and in the…
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December Question of the Month - Join the conversation and receive a badge
Happy December, everyone! We're officially wrapping up the year, and after reading about all of your great achievements on Smartsheet last month—from certifications to creating impactful solutions—I feel like a round of applause is in order for our talented Community. 👏👏👏 Now, to celebrate our final Question of the Month…
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Session timeout controls for system admins - now generally available!
October 30, 2025 System Administrators in Business and Enterprise plans can now configure how long users stay signed in before being logged out for inactivity — anywhere from 15 minutes to 30 hours. This update makes it easy to align Smartsheet session policies with your organization’s security and compliance standards,…
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Don't miss these table view updates: performance boosts + new features now live!
Hello Community, As the newest view on the block and the modern evolution of grid view, table view continues to undergo a steady drumbeat of enhancements prioritized based on your feedback. You spoke, we listened, and now we’re excited to share a collection of new and improved features that work together to deliver a…
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New Official Smartsheet Certification Badges!
At Engage25 our CEO Raj talked about the fact that Smartsheet, as the Intelligent Work Management Platform, is committed to your success. In his words, we are “customer obsessed: and this reality is highlighted in our enhanced certification program. Our legacy certifications (Core Product Certification, etc) were about us…
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[RECAP] The Community Shines at ENGAGE Seattle 2025
ENGAGE 2025 was a great time, and I'm excited to recap all the fun! We were thrilled to see so many of you in person, connecting with fellow Smartsheet users, sharing your expertise, and playing fun games to win amazing prizes. Plus, we welcomed hundreds of new members to the Community! We’re so happy to have you join us,…
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Smartsheet Forward 2025 Edition 3: Amplifying human potential
Hello Smartsheet Community, Work is transforming faster than we’ve seen in decades, and from the stories here on Community as well as those shared with us at ENGAGE, we know that complexity is rising while change remains the only constant. At ENGAGE we shared the Smartsheet vision for how we aim to help solve three key…
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Help Article updates November 2025
Hello Community, We’ve published the following new content. New videos on these topics: How to use Brandfolder insights in Brandfolder insights How to create advanced automations in Trigger blocks: When your workflow is executed And new Help articles, including: Create linked dropdown columns Use timeline view in reports…
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New Slack and Teams discoverability features now generally available for Smartsheet users.
November 13, 2025 We’ve added a new discoverability prompt that appears when users paste a link to Smartsheet, encouraging them to connect their Smartsheet account to Microsoft Teams. This helps users bring key Smartsheet functionality into the place where their teams already collaborate. Environment Availability: US Only…
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Now Announcing - Linked Dropdown Columns!
November 05, 2025 Dynamic Dropdowns has long been the #2 most voted public product request. When we hear customers talk about dynamic dropdowns we hear them talk about two specific needs: Available Now - Linked dropdown columns: Keep dropdown lists across many sheets in sync In Planning - Dependent logic in dropdowns:…
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Smartsheet recognized as a Leader in the Gartner® Magic Quadrant™ for Collaborative Work Management
Hello Smartsheet Community, Back in March we celebrated together as Smartsheet was recognized as a Customers' Choice in the Gartner® Peer Insights™ Voice of the Customer for Collaborative Work Management, for the third time in a row! And the good news keeps coming. Smartsheet is also recognized as a Leader in the Gartner…
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Learn how McLaren Formula 1 Team finds its edge with Smartsheet ✨ Share your story and enter to win
Smartsheet Community members from around the world are using Smartsheet Intelligent Work Management in ways that allow them to reduce friction and scale at speed. For the McLaren Formula 1 team, this means less time planning and more time pushing limits. “With Smartsheet, we’ve cut planning and preparation time for wind…
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existing files can't be open after change my plan to Pro
what i can do if all my existing smartsheet gant files can't be open after change my plan to Pro? what could be the reason ?
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Native Secondary Axis & Mixed Charting
Problem: Current Limitations Scale Conflicts: Currently, users cannot easily plot two data series with vastly different scales (e.g., "Budget" in millions vs. "% Complete" in decimals) on the same chart; the smaller metric becomes invisible. Complex Workarounds: Users are forced to create "Helper Columns" (to manually…
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Automated Dashboard Snapshots & History
Problem: Current Limitations Ephemeral Data: Dashboards are "always live." As soon as the underlying data changes, the previous state of the dashboard is lost forever; there is no native way to view "what the dashboard looked like last Friday." Manual Workarounds: Users must manually use snipping tools or "Print to PDF"…
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How can I view the Gantt chart in days?
When I use the zoom-in option, I can only see the day names but not the specific day numbers. I need my team to be able to see the exact dates for the tasks I have scheduled.
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Add additional portfolio metric to count certain criteria within the Project Categories
I'm using the PMO Template Set and preparing it to use for a portfolio of a different type of projects at our enterprise. (I'm already successfully using the PMO Template Set for a simpler portfolio type and I want to keep these separate for portfolio dashboards/metrics/etc., hence creating an additional…
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Not enough space in the cell for my notes
Hi, I'm using smartsheet to track updates on each task in a tracker. These updates may span over a year, so they get lengthy. I was excited about smartsheets because viewing these notes is a lot cleaner. However, I've just realized that there is a content limit to a cell, which is a huge issue. While excel was annoying to…
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Construction Project schedule
I have created a construction project schedule and am unable to determine why the critical path is not displaying from the start of the project. The file is attached for reference. If anyone is familiar with this issue, please advise. https://us.v-cdn.net/6031209/uploads/XHXHC4EHD5NN/project-schedule-12-19-2025.pdf
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Week Number Year to Year
I've got the following formula in a Check Box column to check when something is due in the Next 3 weeks. =IFERROR(IF(AND(WEEKNUMBER([Projected Cleaning Date]@row ) = WEEKNUMBER(TODAY()) + 3, YEAR([Projected Cleaning Date]@row ) = YEAR(TODAY())), 1), "") I have them for 2 weeks, 3 weeks, 4 weeks, and 5 weeks. These stopped…
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Server Status ?
Hi, Since yesterday (dec 18), many calls to the api are failing or taking way longer than expected (2500seconds to read a sheet). What is the current server status and when should it be back to normal ?
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how can i overlap 2 tasks.
Hello, i've a question about 2 tasks. Task 1 has for example 4 hours and should be on day 1 for example 6 january. Task 2 has 30 hours and should be on start on 4 january and futher. How can i manage that on 6 january task 2 has only 4 hours? Now i got the message user is over-allocated because task 2 is planned on a full…
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Bulk Upload of Images into a cell
I used UiVision to bulk upload images via a form into smartsheet as an attachment. Now I want to upload each attachment into a cell. Is this possible?
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Update Automations
Hi All, We have several update automations on various solutions - and have worked very well for getting info from people that dont have smartsheet access - how ever in Sept we switched over to SSO and MFA and activated the Safe Share - We have now run into an issue that when our update automations trigger and people within…
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Editable AI Dashboard Widgets & Dynamic Data Sources
Problem: Current Limitations Locked Data Sources: Once an AI-generated chart is created on a dashboard, the underlying data source selection is locked. You cannot simply "Edit" the widget to add a new sheet. Inability to Scale: If a project expands (e.g., a new team sheet is created), the existing AI visual cannot be…
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Incremental Baselines & Dynamic Baseline Linking
Problem: Current Limitations Destructive Updates: Currently, snapping a baseline is a global action for the entire sheet. There is no way to baseline newly added scope (new tasks) without overwriting and erasing the historical variance data of the existing tasks. Manual Data Entry: Users are forced to manually copy/paste…
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Batch Sheet Creation from Template
Problem: Current Limitations Manual Repetition: Provisioning a large project (e.g., 50+ distinct team sheets) currently requires manually executing the "Use Template" or "Duplicate Sheet" workflow 50 separate times. Time-Consuming Setup: There is no native bulk-action to instantiate multiple files at once, creating a…
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Native Burnup Charts with Automated History Tracking
Problem: Current Limitations Complex Setup Required: Creating burnup charts currently requires advanced formula knowledge, "helper columns," or separate sheets to manually capture historical data snapshots. No Native History Tracking: Standard charts only visualize current cell values. There is no simple way to plot "what…
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The "Master Program View" (Dynamic Sheet Aggregation)
Problem: Current Limitations Reports are "Flat" Lists: Current Reports can aggregate rows from multiple sheets, but they function as static lists. They cannot perform project logic (dependencies, duration calculations) across those sheets. No Cross-Sheet Critical Path: There is no native way to identify a "Critical Path"…
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Smartsheet Christmas Tree!
Sorry it took me so long to get this out! You might enjoy this Smartsheet Christmas tree I created in Smartsheet. The Sheet Summary has a field ("Color Mode") that you can use to change the light colors :) I'm also attaching the excel file containing ALL the formulas you'll need to recreate it. SEE MY REPLY BELOW FOR THE…
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Use Sheet Summary as cell reference for a different sheet
I'm using salesforce connector to pull my team's hours information in real-time. The Salesforce connector sheet contains sheet summaries that I'd like to use a cell reference for a different sheet. I can't seem to find the best way or formula to do this. I don't want to use a dashboard with report widgets because I prefer…
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Public links to sheets in automated emails?
I am trying to send non-Smartsheets users information on forms. I know I can create a publicly accessible and editable link for the overall sheet/form, however, when I set up automated emails with links to the forms, the links to sheets/rows still require a login. Is there any way to get around it so that emails sent…