Look up multiple column values from Sheet B to match values in Sheet A to return value from Sheet B

Hello,

I'm trying to make a formula that counts values from Sheet A against multiple columns in Sheet B, if only 1 total match is found, then lookup values from Sheet A against Sheet B and based on the result, pull in the value from a Status column. If either too many same results or no results are found return a text value "Not Found" (this is temporary).

The closest I have gotten is the following formula (The formula is in Sheet A, "Projects Tracker X" is Sheet B):

=IF(COUNTIFS({Projects Tracker Establishment}, Location@row, {Projects Tracker Project ID}, [Project ID]@row, {Projects Tracker Project Name}, [Project Name]@row) = 1, (COLLECT({Projects Tracker Project Status}, {Projects Tracker Establishment}, Location@row, {Projects Tracker Project ID}, [Project ID]@row, {Projects Tracker Project Name}, [Project Name]@row), "Not Found")

Currently the formula works for the "Not Found" section, but returns #INVALID COLUMN VALUE if only 1 match is found.

Is anyone able to help me fix this please?

Thanks

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Accepted answers

Andrée Starå

Hi @Clare123

I hope you're well and safe!

Yes, absolutely.

Here's the structure.

=INDEX({ColumnWithTheValueYouWantToShow}, MATCH(CellThatHaveTheValueToMatch@row,{ColumnWithTheValueToMatchAgainsTheCell}, 0))

I hope that helps!

Be safe, and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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All comments

Carson Penticuff

I am still working my way through what you are trying to do exactly, but you are missing a closing parenthesis.

Clare123

Thank you. Oh yeah, sorry, it was a bad copy and paste

Clare123

Can you use INDEX MATCH in Smartsheet's?

Genevieve P.

Hi @Clare123

Yes! Here's a Help Article that explains the structure:

https://help.smartsheet.com/articles/2482647-cross-sheet-formula-combinations?_ga=2.106967041.2078720039.1686510709-686803770.1684510742&_gl=1*zn6zt1*_ga*Njg2ODAzNzcwLjE2ODQ1MTA3NDI.*_ga_ZYH7XNXMZK*MTY4NjY0Mjk2NC4xMC4xLjE2ODY2NDc0MTUuMzMuMC4w#toc-lookup-one-cell-using-a-matching-value

Cheers,

Genevieve

Andrée Starå

Hi @Clare123

I hope you're well and safe!

Yes, absolutely.

Here's the structure.

=INDEX({ColumnWithTheValueYouWantToShow}, MATCH(CellThatHaveTheValueToMatch@row,{ColumnWithTheValueToMatchAgainsTheCell}, 0))

I hope that helps!

Be safe, and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

Andrée Starå

@Clare123

More info.

https://help.smartsheet.com/function/index

https://help.smartsheet.com/function/match

Clare123

Hello,

Thank you for the help! I found the solution to my problem with INDEX COLLECT. I think I made things too complicated by trying to count the amount of matches found within multiple columns, and have instead used an IFERROR to flag any rows that do not have an exact match. The formula is as follows:

=IFERROR(INDEX(COLLECT({Projects Tracker Project Status}, {Projects Tracker Establishment}, Location@row, {Projects Tracker Project ID}, [Project ID]@row, {Projects Tracker Project Name}, [Project Name]@row), 1), "Not Found")

Thank you!

Andrée Starå

@Clare123

Excellent!

Happy to help!

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