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Now Announcing - Linked Dropdown Columns!
November 05, 2025 Dynamic Dropdowns has long been the #2 most voted public product request. When we hear customers talk about dynamic dropdowns we hear them talk about two specific needs: Available Now - Linked dropdown columns: Keep dropdown lists across many sheets in sync In Planning - Dependent logic in dropdowns:…
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Timeline view in reports, now generally available!
October 29, 2025 Users can now choose to view their reports in timeline view. Please note: Timeline reports will reflect the source sheet(s), columns, filters, and groupings applied to the rest of the report. To change any of these, simply switch the report back to grid view. If you want to edit the Start Date or End Date…
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Greater control over users and budgets with Admin approval
October 27, 2025 Starting today, Smartsheet is introducing new Provisional Member settings in Admin Center, offering two options: a default setting that automatically downgrades all Provisional Members to a free seat at the end of their trial and an optional setting that automatically upgrades Provisional Members to paid…
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External collaborator MFA: Replace Email-based one-time passcodes with Authenticator app - now GA!
October 30, 2025 Enterprise customers can now strengthen security for external collaboration with authenticator-app-based multi-factor authentication (MFA). With this update, collaborators accessing shared Smartsheet assets will be prompted to verify their identity using trusted authenticator apps such as Microsoft or…
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Authenticator app MFA for non-SSO login - now generally available!
October 30, 2025 Smartsheet users can now secure their accounts with authenticator-app multi-factor authentication (MFA), available at no additional cost for all plan types. With this update, users who sign in without SSO can verify their identity using trusted authenticator apps such as Microsoft or Google Authenticator —…
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Drag-and-Drop in Workspaces now generally available!
October 28, 2025 Users can now reorganize Smartsheet items in Workspaces quickly by dragging items between Workspaces folders and subfolders. Drag-and-Drop movements will simplify how users organize Smartsheet items between folders quickly and with ease. Environment Availability: All Plan Availability: All Subscription…
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Generate formulas using AI in table view
October, 07, 2025 Table view now supports generating formulas using AI, previously only available in grid view. With this feature, you can quickly create working formulas in the formula panel without needing to master complex functions or syntax. Simply describe what you want the formula to do in plain language, and AI…
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Nested Sharing Modal now generally available!
October 10, 2025 Introducing our new nested sharing modal with a more intuitive and streamlined sharing experience. This will make it easier for our users to control access to their documents, invite collaborators, and manage sharing settings more efficiently. Specifically for managing collaborators, admins can sort and…
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Refine your AI-generated charts with suggested prompts
October 22, 2025 Analyze data now includes suggested prompts to help you further refine and explore your data through AI-generated charts. After creating a chart using the analyze data AI tool, you’ll automatically see three contextual suggestions in the analyze data panel, sharing ideas to help you adjust visuals, surface…
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Plan level visibility in Workspaces now available
October 15, 2025 Users will now know which plan their workspaces belong to with a new plan identification chip located at the top of the Workspace panel. Learn More Environment Availability: Commercial US, Commercial EU, Commercial AU Plan Availability: All Subscription Model Availability: Legacy and USM Stay informed by…
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✨ Share and vote on product ideas and help shape the future of Smartsheet
If you haven't already, head to the Smartsheet Product and Ideas Topic to share and vote on ideas. Sign in to reveal vote counts and contribute your own. You can help shape the future of Smartsheet by submitting your ideas and voting on your favorites from peers. The Smartsheet product team reviews top-voted ideas each…
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New streamlined creation experience
Hi Community, We've made several changes that streamline how you create and access content by moving all creation activities to workspaces. This important update brings you a more intuitive environment where content consistently appears in logical locations. Whether you're creating new items, importing files, building…
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New True-Up page improvements are live!
Hey Smartsheet Community! We've enhanced the true-up experience to give System Admins greater clarity, confidence, and control over seat management with the following improvements: Timeline transparency: Clearer visibility into the true-up schedule, so that System Admins know exactly when to review billable seats and when…
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Preparing for a Password-Free Future in Smartsheet: Share Your Feedback!
As part of our ongoing commitment to security and authentication best practices, we are preparing to deprecate password-based login for Smartsheet accounts. Our goal is to transition to more secure authentication methods, such as email-based Time-Based One-Time Passwords (TOTP) and eventually full two-factor authentication…
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Comment Resolution now generally available!
August 27, 2025 Users can now resolve comments in conversations across all new views and file library. This update makes it easier to manage and close out open items then filter to see resolved comments. Environment Availability: All Plan Availability: All Subscription Model Availability: Legacy and USM
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Roundup of top timeline view enhancements (January - August 2025)
Hello Community, If you’ve used timeline view, you already know it helps teams visualize and manage date-based work in real time. It reimagines how work is managed in Smartsheet, allowing users to easily track tasks and milestones, group information by theme, and adjust plans with clarity and speed. Whether you're building…
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Timeline view is now available in AU!
September 29, 2025 Timeline view is now available for customers in the Smartsheet AU environment. This new view empowers teams to visualize tasks along a timeline and manage date-based work in real time, helping them instantly see the big picture and adjust details with ease. Learn more Environments availability:…
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Important update for Free plan users regarding table view
UPDATE AS OF SEPTEMBER 15, 2025: The below-mentioned changes are now in effect for users in the Free plan. — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Hello Smartsheet Community, We’re excited to share an update that brings you a more modern and collaborative way to work in Smartsheet—table view. Built…
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Enhancing guest passkey security in Brandfolder
September, 19, 2025 At Brandfolder, protecting your assets is our top priority. We’re excited to announce significant upgrades to our guest passkey feature, providing you with more security and control over how guests access your protected Brandfolders and Collections. What’s Changing? This release introduces a more secure…
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New seat management downgrade updates
August, 26, 2025 Retain group access: Downgraded Members will remain in their assigned groups to ensure continuity. Maintain consistent permissions: Downgraded Members will retain access to their assets with permissions aligned with their Seat Type. If they become Members in the future, their original asset permissions…
