How do I keep track of the number of statuses that change per day?


I have a sheet where every column is assigned a status. These are 1, 2, and 3. I want to keep track of how many rows change status. In other words I want to keep track of the change in status counts automatically. The end goal is to add this to a dashboard.

i.e. I want to know how many rows go from status 1 to 2, 2 to 3, or 1 to 3 over a period of time.


  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭

    Assuming they automatically start at 1, I would suggest inserting two date type columns and setting up two Record A Date automations. One for when it changes to 2 and another for when it changes to 3.

    Then you can set up a metrics sheet that has each day listed down a date column and use COUNTIFS formulas with cross sheet references to get your counts for each day based on the helper columns.

    1 to 2 would be when 2 is not blank.

    2 to 3 would be when neither are blank.

    1 to 3 would be when 2 is blank by 3 is not.

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