Permissions for non-licensed users

jordan_manor

Hi All - I have a Smartsheet license and built out a project plan in Smartsheet which I'll be sharing with my team members who are non-licensed users. They will have editor access either way. Does anyone know if they will be able to enter or change formulas in cells which I've created as the admin? Thanks for your help in advance!

che.rabajante

Hello @jordan_manor

Yes they will be able to enter or change formulas in cells if rows or columns are unlock.

Hope this helps!

che

jordan_manor

Thank you Che for the information!

Genevieve P.

Hi @jordan_manor

Just jumping in here to clarify one detail 🙂

What free collaborators can do on your sheets depends on what Plan type you have.

• On Pro Plans, editors need to be licensed on the same plan as the Pro plan sheet owner.
• On Business or Enterprise plans, editors can update cell content without being licensed or on the same plan.

Here's more information: Dashboard widgets and sharing in the Pro plan

Cheers,

Genevieve

jordan_manor

@Genevieve P. thank you so my for clarifying that detail. Most of the users are going to be free unlicensed users. I have the pro plan as the admin. If that's the case will they then not be able to edit any formulas in the cells?

Genevieve P.

Hi @jordan_manor

Yes, that's correct. On a Pro Plan, your shared users will need to have a license on your plan in order to edit or change cell contents. Your unlicensed users will be able to view content, just not edit.

Cheers,

Genevieve

jordan_manor

Thank you @Genevieve P. !

Nate H

@Genevieve P. I have a related question. Free license users with editor permissions on an Enterprise plan, are they able to sort order columns?

Genevieve P.

Hi @Nate H

Yes, Editors can sort columns.

Whether or not they can save the Sort depends on their member type and plan type. Here's a page you can reference for actions that users can take based on sharing permission levels and license type (free or paid):
Sharing permissions on sheets, reports, or workspaces | Smartsheet Learning Center

Cheers,
Genevieve