Help - Populate a value from another sheet based on a range

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Sheet 1 contains all of my costs for a client

Cost column

$15,500

$1,500

$3,500

Sheet 2 contains columns with the range of costs and a specific value for that range (3 columns)

Examples:

$0 $1,500 1

$1,500 $5,000 2

$5,000 $10,000 3

$10,000 $20,000 4

To create a Report I want to pull back the value for the range (1, 2, 3, 4) to a new column (Cost value) in Sheet 1.

I am struggling with the formula and I have attempted VLookup as well as Index. Thoughts on a good way to approach this?

Answers

  • SoS | Dan Palenchar
    SoS | Dan Palenchar ✭✭✭✭✭✭
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    Hello @jandress,

    To clarify, you want to get Column 1 and Column 2 from Sheet 2 and put them into Sheet 1? I'm not sure if you want these to go into a single column or into two separate columns, I will assume they should go into separate columns (if you want them in one you can do this with a formula).

    I would use INDEX(MATCH()) in Sheet 1 and reference what I assuming is the Specific Value column (the third column of Sheet 2).

    In Sheet 1 add the Specific Value column and use this formula to get Column 1 (the lower end of the range in Sheet 2).

    =INDEX({Column 1 in Sheet 2}, MATCH([Specific Value]@row, {Specific Value in Sheet 2}, 1))

    Note that if your Specific Value in Sheet 2 is sorted descending the 1 at the end of the formula will need to be -1. If it is not sorted at all it needs to be changed to 0.

    Repeat this for column 2

    =INDEX({Column 2 in Sheet 2}, MATCH([Specific Value]@row, {Specific Value in Sheet 2}, 1))

    Hope this helps!

    School of Sheets (Smartsheet Partner)

    If my answer helped please accept and react w/💡Insightful, ⬆️ Vote Up, ❤️Awesome!

  • jandress
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    Hello @Dan Palenchar - Thank you so much for assisting!

    Let me see if I can verify what I am attempting to accomplish. I have a static value in sheet 1/column 5 "Spend" $3,000. In sheet 2 I have a range of dollar values min/max in columns 1 and 2, and then a numeric value assigned to the range in column 3. I am attempting to find which range the dollar amount from sheet 1 falls into, and then assign it the numeric value from sheet 2/column3. The assigned numeric value will go in a new column of sheet 1 ("Spend Range") Does that make sense?

  • SoS | Dan Palenchar
    SoS | Dan Palenchar ✭✭✭✭✭✭
    Options

    Hey @jandress,

    Happy to help! Yes, this can be done, see below!

    Solution

    So you have:

    • Sheet 1:
      • Spend column w/ a value of $3,000
      • Spend Value that should take in the appropriate value in from Sheet 2
    • Sheet 2:
      • Min (of range for a Spend Value)
      • Max
      • Spend Value

    So yes, you can do this. First off, your ranges need to be mutually exclusive. For example, you have $1,500 as the Max of Range Value 1 AND the Min of Range Value 2. So I set it up like this to remove the overlap.

    Then I used this formula in Sheet 1 to return the highest spend value where the Cost in Sheet 1 is greater than or equal the Min in Sheet 2.

    =IF(ISNUMBER(Cost@row), INDEX({SpendRange}, MATCH(MAX(COLLECT({Min}, {Min}, @cell <= Cost@row)), {Min}, 0)), "")

    It ends up looking like this

    You can see this all together and interact with it via a Published Dashboard here and below

    Hope this helps!

    Note

    Credit to @Paul Newcome, I got this idea from his solution in the post below.

    School of Sheets (Smartsheet Partner)

    If my answer helped please accept and react w/💡Insightful, ⬆️ Vote Up, ❤️Awesome!

  • jandress
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    @Dan Palenchar - Really appreciate your assistance here! I think I am almost there. I am receiving an "#Invalid Column Value" error. I have verified all of the columns that are being used are Text/Number, and I am not sure why I am receiving this.

    For this value "{SpendRange}" - I referenced (referenced from another sheet/highlighting) all cells from Column SpendRange row 1 through column Max row 5

    For this value "{Min}" - I referenced all cells in the Min column

    Let me know if you have any ideas here, and again thank you for your assistance.

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