Returning cell based on 2 criteria in another sheet
Hi,
I'm back! I am trying to pull the course cell per semester based on a student's ID and also on the Term (fall or spring) columns.
This sheet is my "eligibility sheet" where I would like the course from my Active TAships sheet to go
Active TAships Sheet:
The formula I am using in the FA Acceptance (also will be in Sp Acceptance column) is: =INDEX({ActiveCourse}, MATCH([CUID (7 digits)]@row, ({ActiveID}), 0))
While this does populate on the Eligibility Sheet the FA Acceptance, it duplicates it for the SP Acceptance…I'm sure it has something to do with the Term field, but I cannot get anything but errors.
Any ideas? Thank you!
Lori
Best Answer
-
Hi @maineL
Thank you for an interesting real-world example.
Here is a solution using the JOIN(COLLECT()) functions.
Formula for Fall (FA Acceptance)
To retrieve courses for the fall semester, use this formula:
=JOIN(COLLECT({ActiveCourse}, {ActiveID}, VALUE(@cell) = VALUE([CUID (7 digits)]@row), {ActiveTerm}, "F"), CHAR(10))
Formula for Spring (SP Acceptance)
To retrieve courses for the spring semester, use this formula:
=JOIN(COLLECT({ActiveCourse}, {ActiveID}, VALUE(@cell) = VALUE([CUID (7 digits)]@row), {ActiveTerm}, "S"), CHAR(10))
Explanation of Each Part:
- {ActiveCourse}: This is the range containing the course names in the Active TAships sheet.
- {ActiveID}: This is the range containing CUIDs in the Active TAships sheet, matching the CUID in your eligibility sheet.
- VALUE(@cell) = VALUE([CUID (7 digits)]@row): This ensures that the CUID values in both sheets are treated as numeric values. This step prevents mismatches due to any formatting differences (e.g., leading zeros or text format).
- {ActiveTerm}: This range contains the term information ("F" for fall and "S" for spring) in the Active TAships sheet.
- "F" or "S": This specifies the term filter, pulling data for either fall ("F") or spring ("S").
- JOIN(..., CHAR(10)): Combines any matching courses into a single cell, with each course on a new line (using
CHAR(10)
to add line breaks).
Usage:
- FA Acceptance Column: Use the formula with "F" to pull only fall courses.
- SP Acceptance Column: Use the formula with "S" to pull only spring courses.
This approach should now give the correct, term-specific course list without duplicates. Let me know if there’s anything else I can assist with!
Answers
-
I also tried this formula: =MAX(COLLECT(Lookup File - {ActiveCourse}, {Lookup File - {ActiveID}, =[CUID (7 digits)]@row,{ActiveTerm},0) and get unparseable.
-
Hi @maineL
Thank you for an interesting real-world example.
Here is a solution using the JOIN(COLLECT()) functions.
Formula for Fall (FA Acceptance)
To retrieve courses for the fall semester, use this formula:
=JOIN(COLLECT({ActiveCourse}, {ActiveID}, VALUE(@cell) = VALUE([CUID (7 digits)]@row), {ActiveTerm}, "F"), CHAR(10))
Formula for Spring (SP Acceptance)
To retrieve courses for the spring semester, use this formula:
=JOIN(COLLECT({ActiveCourse}, {ActiveID}, VALUE(@cell) = VALUE([CUID (7 digits)]@row), {ActiveTerm}, "S"), CHAR(10))
Explanation of Each Part:
- {ActiveCourse}: This is the range containing the course names in the Active TAships sheet.
- {ActiveID}: This is the range containing CUIDs in the Active TAships sheet, matching the CUID in your eligibility sheet.
- VALUE(@cell) = VALUE([CUID (7 digits)]@row): This ensures that the CUID values in both sheets are treated as numeric values. This step prevents mismatches due to any formatting differences (e.g., leading zeros or text format).
- {ActiveTerm}: This range contains the term information ("F" for fall and "S" for spring) in the Active TAships sheet.
- "F" or "S": This specifies the term filter, pulling data for either fall ("F") or spring ("S").
- JOIN(..., CHAR(10)): Combines any matching courses into a single cell, with each course on a new line (using
CHAR(10)
to add line breaks).
Usage:
- FA Acceptance Column: Use the formula with "F" to pull only fall courses.
- SP Acceptance Column: Use the formula with "S" to pull only spring courses.
This approach should now give the correct, term-specific course list without duplicates. Let me know if there’s anything else I can assist with!
-
You are AMAZING!!!! Thank you so much! I've been pulling my hair out!!!! This worked perfectly! THANK YOU!!!!
Help Article Resources
Categories
- All Categories
- 14 Welcome to the Community
- Smartsheet Customer Resources
- 63.7K Get Help
- 406 Global Discussions
- 218 Industry Talk
- 457 Announcements
- 4.7K Ideas & Feature Requests
- 141 Brandfolder
- 136 Just for fun
- 57 Community Job Board
- 459 Show & Tell
- 31 Member Spotlight
- 1 SmartStories
- 297 Events
- 37 Webinars
- 7.3K Forum Archives
Check out the Formula Handbook template!