Smartsheet Product Feedback & Ideas

Smartsheet Product Feedback & Ideas

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Proofing - Comments to persist across all versions

Currently, once a new version of a proofing document is uploaded, it is not possible to see the comments made on a previous version. This makes it extremely difficult to effectively review the new version and ensure all comments have been addressed. Options are now limited to, copy and pasting the comments out of the proof manually, either to a separate document or into the new version (this is very time consuming, defeating the objective of using Smartsheet and Proofing in the first place), or open the old version and new version at the same time.

My proposal - In a similar manner to comments in a sheet, have options available to view comments such as:

  • Current version only
  • Selected previous versions and Current version
  • All comments

Accepting the challenge that a comment is linked to a specific point in the document, the comments could simply be displayed in the order they were in the previous version. A hide option on each comment from a previous version would allow a reviewer to work through the previous comments against the new version.

Along side this, reporting/proof to columns to include comments from a proof would be extremely useful and provide a powerful measure when working with suppliers i.e. version 1 had 28 comments, version 2 had 12 comments etc

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