Collections

Isis T

How are users shared to Collections able to view the collection? It does not show up as a workspace and it appears that they are not even able to use the search feature to locate the assets?

Naeem Ejaz

• Collections do NOT appear in the Workspace list
  Unlike workspaces, Collections are not a structural folder or container in the left-hand panel — they’re more like a saved view/grouping of assets, similar to a playlist.

• Collections are personal or shared via link only
  Collections do not automatically appear in someone’s view just because they’ve been "shared to the collection". They need to:
  • Be given the direct link to the collection, OR
  • Find it in the "Collections" panel if they created it or it was shared and added to their view.

• Search limitations
  Users generally cannot search for a collection by name unless:
  • They created it
  • They've already accessed and saved/viewed it before

• Access to items inside the Collection still depends on sheet permissions
  Even if a user has access to a collection, they still need the correct sheet/report/dashboard permissions to view the individual items inside it.

Naeem Ejaz

Users shared to a Collection will not see it automatically in their navigation or search. They need the direct link to access it.

Naeem Ejaz

• Collections do NOT appear in the Workspace list
  Unlike workspaces, Collections are not a structural folder or container in the left-hand panel — they’re more like a saved view/grouping of assets, similar to a playlist.

• Collections are personal or shared via link only
  Collections do not automatically appear in someone’s view just because they’ve been "shared to the collection". They need to:
  • Be given the direct link to the collection, OR
  • Find it in the "Collections" panel if they created it or it was shared and added to their view.

• Search limitations
  Users generally cannot search for a collection by name unless:
  • They created it
  • They've already accessed and saved/viewed it before

• Access to items inside the Collection still depends on sheet permissions
  Even if a user has access to a collection, they still need the correct sheet/report/dashboard permissions to view the individual items inside it.

Isis T

@Naeem Ejaz Thank you, that was very helpful.

I currently use WorkApps and I am just starting to use Collections. I prefer the functionality in WorkApps much better, but I'm trying to get comfortable using Collections as that will become the new normal.