WorkApps Portfolio - scalability and limits?

LHosannah

Hi,

I am currently building out a high-volume project management system using Smartsheet Control Center (SCC) and WorkApps. I'm worried about limits as our portfolio grows.

The Setup:

• I am provisioning individual projects via SCC.
• Each project has its own set of sheets, reports and Dashboards (Project Plan, Tracker, etc.), over 10 projects.
• At any moment, we have between concurrent 60 - 90 projects.
• I'm currently setting up Portfolio WorkApp to oversee everything.
• I will, of course, archive finished projects.

The Question: I’ve read that WorkApps have a limit (250 pages?) (sheets/reports/dashboards). If I am provisioning 60 - 90 projects, it seems like I will hit this limit very quickly.

1. Does the 250-page limit apply to the entire account or just a single WorkApp?
2. Are there any performance issues I should be aware of when a Portfolio WorkApp references hundreds of individual project folders via reports?

I want to make sure I don't build a system that breaks once we hit our 100th or 200th project. Any advice on "Future-Proofing" this architecture would be greatly appreciated!

Adrien Leduc

Hi @LHosannah, I wouldn't use WorkApps to oversee the projects. Why did you want to do it like that? what's your use case?

Generally, you would have your Control Center provision a Summary sheet where information from your templates sheets would get provisioned, so it would become a sort of project portfolio.

A Workapp is used to give viewing and editing access to a number of sheets, reports and dashboard, typically linked to a role, or a specific use. So inside a workapp, you would have a list from a report of your summary sheet, most likely filtered by the current user so they only see what's relevant for them.