Fillable PDF



  • Emily Alloy

    I also have a similar question.. I have a form in Smartsheet that I use to collect data from 600+ teams. I've leveraged the document builder to transfer the data in the sheet, collected through the form, into a PDF.

    It's been a year since I sent out the initial form and I would like to send out the PDF to each form owner and have them update their information in the document. I want to leverage this approach for the update instead of the Smartsheet update request since the full questions/help text from the original form won't display in an update request (only the column header).

    Question: If I email out the fillable PDF to each document owner and have them enter their updates and resubmit, can I link the fillable data back into the relevant/linked cell in my Smartsheet?

  • LYGSTEVEN75091

    how to upload a fillable PDF

    Best regards,

    Steven Lau  刘耀源  | Secretary 

    Whatsapp +65 94555212

    Wechat ID: lau1640

  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭

    Hi Steven,


    You'll have to set up the PDF with form fields first. I use Acrobat Pro because I found it to work best.

    More info.

    Did that work/help?

    I hope that helps!

    Have a fantastic week & Happy Holidays!


    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    Did my post(s) help or answer your question or solve your problem? Please help the Community by marking it as the accepted answer/helpful. It will make it easier for others to find a solution or help to answer!


    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: | | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.

  • Angelo C.
    Angelo C. ✭✭✭
    edited 05/14/21

    Did anyone find a solution re collecting info on a fillable PDF that then feeds the details into a smartsheet?


    @Andrée Starå

    I am having same request as @Angelo C. of pulling data from fillable PDF into smartsheet.

    Any lead would be greatly appreiciated!

  • Josh Reed
    Josh Reed ✭✭✭✭✭


    To revisit Susan's inquiry I am curious if you've come across any solution for this... What I would like to do is create a fillable pdf to use in place of a form to fill out row data on a given sheet. Forms don't currently have a way to limit character entry in text fields and other small things. PDFs give you a lot more control. My hope was that since PDF fields can be mapped directly to columns in a sheet that information could flow bidirectionally, but that does not seem to be the case. Am I correct in this thinking?

    I was considering sending the pdf to clients.. then exporting their answers to excel and then using datashuttle... but at that point using workarounds on Forms is better. Right now I just send an update request to the submitter's email if the entry is exceeding 100 characters. If they resubmit and are still over 100 then they get another update request until the requirement is satisfied. On the form itself I put a default message saying this sentence is exactly 100 chars for reference (or something). These are fine solutions but not as professional as a customized fillable pdf that SS can extract information directly from....

    Another advantage to this idea is that my customers can have copies of this PDF and fill it in to update project info as well. They just email another PDF and I can update the current one to a new version in the appropriate row, and then like a cross sheet reference the sheet will look at the new version and copy/overwrite data from the mapped fields to their corresponding columns.

    Does this make sense?

    Thank you for your time,


  • Josh Reed
    Josh Reed ✭✭✭✭✭

    Sorry, one other benefit is the PDF could be structured completely different than a Form, like you could build it as a process flow and employees can fill out important info used on helper sheets for backend info. Instead of having them log in to a tracker or something and entering data into cells, they could keep the PDF handy and fill it out as they go, submit the pdf, I attach it to a new row on the helper sheet and the data autofills based on the preset mappings. Just a way to simplify data entry. Again, Forms already do that, I'm just suggesting rather than continue to beef up forms you could take advantage of all the robustness of Adobe PDFs.