Revoke Sharing Access after certain number of days

John Francis Alita

Hi. Is there a way to automatically revoke sheet sharing access after a certain number of days (e.g. after 60 days)? We''d like to give a third party access to our file but only within a limited number of days but we want it automatically.

Shaine Greenwood

Hi John,

There currently isn't a way to set temporary permissions on a sheet such that they become revoked after a certain amount of time. When you have a moment, please submit an enhancement request using the Product Enhancement Request form under Quick links on the right of the community site.

To make the share/revoke process easy is to use groups and add your items to a workspace. If you create a group for your temporarily collaborators, it's easy to add the group to a workspace (even if you're only sharing one sheet), then you can revoke the entire group's access when needed. More info on using groups is available in the help center: https://help.smartsheet.com/articles/1554165-managing-groups-team-business-enterprise-

More info on workspaces here: https://help.smartsheet.com/articles/522067-workspace-sharing

You might even consider building a reminder on your sheet to remind you that you need to revoke access on a certain date! More on reminders here: https://help.smartsheet.com/articles/542913-using-reminders