Convert duration in a number column to make calculations

04/30/20
Answered - Pending Review

How could I covert the duration information/data in number so I can calculate variances in numbers or in percentages? I had to create a column and type each number, but I can not do that in 50 different worksheets.

Is there any formula that can convert the duration days in real numbers so I can use it for additional claulations?

Thanks

M

Answers

  • Andrée StaråAndrée Starå ✭✭✭✭✭

    Hi M,

    Try something like this in the # of days used column.

    =[Days used]@row
    

    Did that work?

    I hope that helps!

    Be safe and have a fantastic weekend!

    Best,

    Andrée Starå

    Workflow Consultant / CEO @ WORK BOLD

    Did my post(s) help or answer your question or solve your problem? Please help the Community by marking it as the accepted answer/helpful. It will make it easier for others to find a solution or help to answer!

    SMARTSHEET PARTNER & CONSULTANT / EXPERT

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E: [email protected] | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me about help with Smartsheet, integrations, general workflow advice, or something else entirely.

  • Thanks Andrée Starå for your reply. I did use your formula but it gives me the same 80d (duration) :(. It does not give me the numerical.

    Is there any other way/option to do it Andree?

    Please and Thanks in advance.

    M

  • Matthew FriedbergMatthew Friedberg ✭✭✭✭✭

    I had to account for something similar in sheets I work in, but even a little more complex, since we have durations in days, hours, and minutes to contend with. In your case, it should be pretty simple to solve with this:

    =IFERROR(VALUE(LEFT([Days used]@row, 3)), IFERROR(VALUE(LEFT([Days used]@row, 2)), VALUE(LEFT(Days used]@row, 1))))

    Unfortunately, in Smartsheet, you can't use negative numbers to count values in the reverse order, so we have to use a series of IFERROR statements to know whether a value in [Days used] is single, double, or triple digits.

    Hopefully, this does the trick for you.

  • Andrée StaråAndrée Starå ✭✭✭✭✭

    @MYRIAMMC

    Strange!

    It works for me.

    Did you get it working?

    I not, can you maybe share the sheet(s)/copies of the sheet(s)? (Delete/replace any confidential/sensitive information before sharing) That would make it easier to help. (share too, [email protected])

    SMARTSHEET PARTNER & CONSULTANT / EXPERT

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E: [email protected] | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me about help with Smartsheet, integrations, general workflow advice, or something else entirely.

  • Hello Matthew,

    we have a complex sheet like the one you explained, were you to calculate the total no of hours vs total no of days?

  • Hello M,


    This should work:

    =VALUE(SUBSTITUTE([Days used]@row, "d", ""))

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