Need to apply conditional formatting to a parent row when a child row date is in the past

Justin Birchard

In this particular instance, I want the "Production" row to display in Red/Bold since it has subtasks that are past due and not ticked "completed". Is there a way to do this easily?

Screen Shot 2020-04-30 at 3.39.17 PM.png

Andrée Starå

Hi Justin,

You would need to add a so-called helper column with a formula that, for example, could check a box for the parent row that meets the conditions and use that in the conditional formatting rule.

Make sense?

Would that work?

I hope that helps!

Be safe and have a fantastic weekend!

Best,

Andrée Starå

Workflow Consultant / CEO @ WORK BOLD

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Justin Birchard

Thanks Andree, would you be able to tell me more specifically what kind of formula I need to enter into the column? I get that it's probably an =IF function, but I'm not sure how to define the criteria to flag if the child is red then the parent should be as well.

Andrée Starå

@Justin Birchard

Try something like this. Add the formula to the parent in the flag column.

=IF(COUNTIFS(CHILDREN(Finish@row); <TODAY(); CHILDREN(Completed@row); 0); 1)

The same version but with the below changes for convenience.

=IF(COUNTIFS(CHILDREN(Finish@row), <TODAY(), CHILDREN(Completed@row), 0), 1)

Depending on your country/region, you'll need to exchange the comma to a period and the semi-colon to a comma.

Did it work?