Detect Change and Automate Update in Cell

Melissa Dudley

Hi! I’m new to the SmartSheet community. If any of the values in columns named Date, Shift (drop down), Staff Name (drop down) or Role (drop down) change and the value in column called SSU Supply (drop down) says Added, I want the item in a column SSU Supply to change to Update. I hope this makes sense and any help would be greatly appreciated.

Melissa Dudley

Thanks so much for the quick response, Andrée Starå! I'll shared a copy of the sheet with you and here is the general process.

1) When scheduling our staff members, we add the date, shift, name and what role they are filling. In the SSU Supply column, we select "Not Added."

2) We manually add the person's name, date and shift they are working into another department's system - the SSU Supply (I know... this isn't the best workflow but it's just the way it is). Once this is done, we update the SSU Supply column and select "Added."

3) However, if we already added someone to the SSU Supply but need to either change the day they are working, shift they are scheduled for or switch the person out for another, we want the SSU Supply column to auto update to "Update."

Andrée Starå

Hi @Melissa Dudley

Welcome to the Community and the wonderful world of Smartsheet!

Is it always the same values that changes?

Can you describe your process in even more detail and maybe share the sheet(s)/copies of the sheet(s) or some screenshots? (Delete/replace any confidential/sensitive information before sharing) That would make it easier to help. (share too, andree@getdone.se)

I think we could create a solution with the help of so-called helper columns and a copy-row workflow.

Would that work/help?

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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Melissa Dudley

Thanks so much for the quick response, Andrée Starå! I'll shared a copy of the sheet with you and here is the general process.

1) When scheduling our staff members, we add the date, shift, name and what role they are filling. In the SSU Supply column, we select "Not Added."

2) We manually add the person's name, date and shift they are working into another department's system - the SSU Supply (I know... this isn't the best workflow but it's just the way it is). Once this is done, we update the SSU Supply column and select "Added."

3) However, if we already added someone to the SSU Supply but need to either change the day they are working, shift they are scheduled for or switch the person out for another, we want the SSU Supply column to auto update to "Update."