I want Sheet 1 data in a column to show on Sheet 2 when added

Kayla (Holbrook) Sweeney

I want to add projects listing the project name, location, and status in Sheet 1 and when they are added there, I want them to populate automatically on sheet 2 in the same project name, location, and status columns.

-- A report will not work because there is additional column data in sheet 1 and sheet 2.

-- I tried a number of different index function formulas but none were working for me. And if I drag the formula down in each column of Sheet 2, will it update the correct row #?

-- Work around with cell linking, but it's only allowing me to link up to 20 rows. I think this is an option, but there is a better one.

Help? @Paul Newcome

Andrée Starå

Hi @Kayla Holbrook

To add to Paul's excellent advice.

I'd recommend using VLOOKUP or INDEX/MATCH combined with an auto number in the main sheet, and then you'll add the numbers manually to the second sheet and use that as the unique value. Then everything will be synced and connected.

Make sense?

Would that work/help?

I hope that helps!

Be safe and have a fantastic weekend!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

✅Did my post(s) help or answer your question or solve your problem? Please help the Community by marking it as the accepted answer/helpful. It will make it easier for others to find a solution or help to answer!

Paul Newcome

Have you looked into using a Copy Row automation? There is now also a new feature (that I haven't had a chance to play with yet) that allows you to set a formula as a "column formula" so that you don't have to worry about autofill missing rows or anything.

Kayla (Holbrook) Sweeney

@Paul Newcome - I have played around with that. I don't think it's the solution because I would want it to also update data if changed (say the project name changed from Project A to Project A1) onto Sheet 2...and any other column data. And because there are a ton of other columns in Sheet 1 that I don't want on Sheet 2, I don't think this would work.

I was sure it was an Index function formula, but I cannot figure it out.

I tried =INDEX({Project}:{Sheet 1 Range 1}, 2, 1) but I get UNPARASABLE. Plus, I cannot drag this down to the other rows/columns with it updating the row_index and columns_index.

Paul Newcome

Ok. There is a way to do this, but the first thing we need to do is figure out how many rows you expect to use total on a single sheet. Once you figure that out, you can "pre-fill" formulas onto sheet 2.

Kayla (Holbrook) Sweeney

Ideally, there wouldn't be a limit - so we can add as many projects as needed. If there is a limit, that's fine, we'll just want to know what it is upfront.

Kayla (Holbrook) Sweeney

@Paul Newcome - any ideas?

Andrée Starå

Hi @Kayla Holbrook

To add to Paul's excellent advice.

I'd recommend using VLOOKUP or INDEX/MATCH combined with an auto number in the main sheet, and then you'll add the numbers manually to the second sheet and use that as the unique value. Then everything will be synced and connected.

Make sense?

Would that work/help?

I hope that helps!

Be safe and have a fantastic weekend!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

✅Did my post(s) help or answer your question or solve your problem? Please help the Community by marking it as the accepted answer/helpful. It will make it easier for others to find a solution or help to answer!

Kayla (Holbrook) Sweeney

Thank you, Andre!

Andrée Starå

@Kayla Holbrook

You're more than welcome!