Number of Tasks

Raj Singh

Hi,

I have a sheet that I am trying to get the number of total tasks to match up with the number of completed tasks.

I have two columns

1. "Is Task" which is a checkbox column that i use the formula =IF(COUNT(CHILDREN(Tasks@row)) = 0, 1, 0). This checks only the tasks and not the parent rows.
2. "Status" in which I use the formula =IF([Actual % Complete]@row = 1, "Complete", IF([Actual % Complete]@row = 0, "Not Started", "In Progress"))

I count the "Status" using multiple formulas for each state such as =COUNTIF(Status:Status, "Complete") and I count the "Is Task" using =COUNTIF([Is Task]:[Is Task], 1)

The issue is when i count the Status, it will count al the rows in the project which does not equal just only the tasks. I am thinking the formula I am looking for is to count the status on rows that are only as tasks.

Thanks for any help.

Andrée Starå

Hi @Raj Singh

I usually add a so-called helper column called Level with the formula below, and then you can use it to identify parents and use it for conditional formatting and more.

=IF(COUNT(CHILDREN([Task Name]@row)) > 0, COUNT(ANCESTORS()) + 1)

Would that work/help?

I hope that helps!

Have a fantastic day & Happy New Year!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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Raj Singh

Andree,

Yes, I do have that helper column also for the level which I use to conditionally format parents and such.

I have a report I want to run to show the total number of tasks and then the total number completed, in progress and not started.

When I count the total number of completed, in progress and not started.. those include the parent rows which throws my report off. Basically how do I have more completed tasks than total tasks

Andrée Starå

@Raj Singh

Not sure I follow.

Can you describe your process in more detail and maybe share the sheet(s)/copies of the sheet(s) or some screenshots? (Delete/replace any confidential/sensitive information before sharing) That would make it easier to help. (share too, andree@workbold.com)

Raj Singh

Andree,

Thank you for trying to work with me on this.

When counting the number of tasks is a project using item 1 below. I get a total of ie 300 tasks since these do not count parent rows

When counting the status using item 2 below ie "completed", "in progress", "not started", i get 350

1. "Is Task" which is a checkbox column that i use the formula =IF(COUNT(CHILDREN(Tasks@row)) = 0, 1, 0). This checks only the tasks and not the parent rows.
2. "Status" in which I use the formula =IF([Actual % Complete]@row = 1, "Complete", IF([Actual % Complete]@row = 0, "Not Started", "In Progress"))

How can i count the status without the parent rows?