Smartsheet Workflow - Notifications by user who made the update?

DEW · 02/11/21

Simple question - I hope.

I have a workflow notification that alerts me when changes are made to my smartsheet. However, I want to exclude getting the notification when a user (aka Me), makes updates.

I don't believe it is possible or I cannot seem to find the an option for "last updated by"

column to be part of the workflow.

(I know Smartsheet is tracking it based on cell history)

Bassam Khalil · 02/11/21

Hi @DEW

Hope you are fine, if you want the alert to exclude the modification done by one or more of your sheet user you can add system column ( Modified By ) then in your workflow you can add condition to exclude it as the following screenshot:

Bassam Khalil · 02/11/21

Hi @DEW

Hope you are fine, if you want the alert to exclude the modification done by one or more of your sheet user you can add system column ( Modified By ) then in your workflow you can add condition to exclude it as the following screenshot:

DEW · 02/11/21

Perfect! I wasn't thinking about it being under the auto number/system column type😀.

Andrée Starå · 02/11/21

Hi @DEW

I hope you're well and safe!

To add to Bassam's excellent advice/answer.

Another option could be to change your Personal Settings to not include changes you've made (circle/profile in the upper right corner)

Would that work/help?

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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Jeff Reisman · 02/11/21

https://community.smartsheet.com/discussion/comment/279236#Comment_279236

If you are in the middle of doing a lot of workflow building and testing, I recommend INCLUDING changes you made in sheet notifications; otherwise you'll end up wondering why your new automated alerts and update requests don't seem to be working! (Not that I've made that mistake myself, LOL, no way I ever did that and scratched my head for 3 hours, nooooope, not me!)