Can a Form field be auto populated?

Greg Gibbons

I have a form that all Project Managers complete each week. When they open the form I would like to auto populate some of the Form fields with data from various sheets. Is there a formula that I can add to the form that will retrieve data from a cell elsewhere in Smartsheet?

Andrée Starå

Hi @Greg Gibbons

I hope you're well and safe!

You could use the URL-query feature to replicate the form but from the sheet.

When you click in the URL created with the URL-query's help, it will open the Form layout with fields already filled in.

You could also use an Automated Alert Workflow and include a link to the form pre-filled using the URL-Query feature.

More info:

https://help.smartsheet.com/articles/2478871-url-query-string-form-default-values

Would that work/help?

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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Antonio Figueroa

Currently smartsheet forms do not have this function. I would like this feature added as well.

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Greg Gibbons

Thanks Andree but the information I want to pull into the form is in a cell that can change daily based on the logs that are updating the sheet. In particular, its a cell displaying the current profit margin for the project.

Andrée Starå

@Greg Gibbons

Happy to help!

The URL-query feature can include that value in the form link.

Why wouldn't that work?

Can you describe your process in more detail and maybe share the sheet(s)/copies of the sheet(s) or some screenshots? (Delete/replace any confidential/sensitive information before sharing) That would make it easier to help. (share too, andree@workbold.com)