Another Formula Question

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Good Day all,

I am having another issue with a nested "IF" formula. I have 5 columns that are drop down selection. They each have 3 choices. "Approve", "Approve - with changes" and "Not Approve". I am trying to get a status column to return "Approved" IF all 5 columns state "Approve or Approved - with changes" and if any say "not approved" then return the status "Not Approved". Can someone please help me? I have tried everything.

Alternately, we could use the R, G, Y balls for this and that would be fine, but the formula is killing me.

THank you kindly,

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The formula has been revised to use generic column labels. You can substitute the actual labels to finalize the formula.

`= IF( OR( Column11@row = "", Column12@row = "", Column13@row = "", Column14@row = "", Column15@row = ""), "No Status", IF( FIND("Not", Column11@row + Column12@row + Column13@row + Column14@row + Column15@row + "") = 0 , "Approved", "Not Approved"))`

The approach remains unchanged:

• Check to see if there are blanks in any of the 5 cells, and if so, then return "No Status".
• Else, combine the contents of all 5 cells and see if "Not" is in the string and return "Approved" if it isn't found,;
• Else, return "Not Approved".
«1

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The IF conditional , OR and the AND can be used in the following way: (this is an example with 3 columns, but you only have to repeat for the rest):

=IF(AND(OR([Column17]@row = "Approve", [Column17]@row = "Approve with changes"), OR([Column21]@row = "Approve", [Column21]@row = "Approve with changes"), OR([Column20]@row = "Approve", [Column20]@row = "Approve with changes")), "Approved", "Not Approved")

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Hi, Ashlee

Try this...

`= IF( FIND("Not", JOIN(Column11@row:Column15@row))=0,"Approved", "Not Approved")`

Join the cells into one long text/string and then search for "Not".

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Alex Argumedo

This helped a lot, is there a way to add in that when the cells are blank there is no status?

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yes, just add IFERROR( at the front:

=IFERROR(IF(AND(OR([Column17]@row = "Approve", [Column17]@row = "Approve with changes"), OR([Column21]@row = "Approve", [Column21]@row = "Approve with changes"), OR([Column20]@row = "Approve", [Column20]@row = "Approve with changes")), "Approved", "Not Approved"),"")

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This is what I have in the box.. I know it is a lot I am sorry. This is returning the status "Incorrect Argument Set"

=IFERROR(IF(AND(OR([Approver (Brendan Fowler)]@row = "Approved", [Approver (Brendan Fowler)]@row = "Approved, with changes"), OR([Approver (Steve Nelson)]@row = "Approved", [Approver (Steve Nelson)]@row = "Approved, with changes"), OR([Approver - Content Division (Matthew)]@row = "Approved", [Approver - Content Division (Matthew)]@row = "Approved, with changes"), OR([Legal Department - Approval]@row = "Approved", [Legal Department - Approval]@row = "Approved, with changes"), OR([Approver: Johnathan]@row = "Approved", [Approver: Johnathan]@row = "Approved, with changes")), "Approved", "Not Approved"))

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I think you are missing the IF error option at the end:

=IFERROR(IF(AND(OR([Column17]@row = "Approve", [Column17]@row = "Approve with changes"), OR([Column21]@row = "Approve", [Column21]@row = "Approve with changes"), OR([Column20]@row = "Approve", [Column20]@row = "Approve with changes")), "Approved", "Not Approved"), "")

This is my same formula but with the IFERROR added, just add the other 2 columns.

Notice the las part of the formula is not the same it has and added part

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That worked sort of. However, the status still comes up when all the cells are blank? I want to drag the formula down or even create a column formula in which it will only populate if there are approvals/rejections coming through? Is that even possible?

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I removed the "Not Approved" from the end and it worked, but now how will I get the not approved to appear?

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Try this:

=IFERROR(IF(AND(OR([Approver (Brendan Fowler)]@row = "Approved", [Approver (Brendan Fowler)]@row = "Approved, with changes"), OR([Approver (Steve Nelson)]@row = "Approved", [Approver (Steve Nelson)]@row = "Approved, with changes"), OR([Approver - Content Division (Matthew)]@row = "Approved", [Approver - Content Division (Matthew)]@row = "Approved, with changes"), OR([Legal Department - Approval]@row = "Approved", [Legal Department - Approval]@row = "Approved, with changes"), OR([Approver: Johnathan]@row = "Approved", [Approver: Johnathan]@row = "Approved, with changes")), "Approved", "Not Approved"), "")

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Alex Argumedo

It came up as "Unparseable"? I do not know what the problem is. You seem to be my only help though

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Ther is a typo in your formula, I just fixed, try this:

=IFERROR(IF(AND(OR([Approver (Brendan Fowler)]@row = "Approved", [Approver (Brendan Fowler)]@row = "Approved, with changes"), OR([Approver (Steve Nelson)]@row = "Approved", [Approver (Steve Nelson)]@row = "Approved, with changes"), OR([Approver - Content Division (Matthew)]@row = "Approved", [Approver - Content Division (Matthew)]@row = "Approved, with changes"), OR([Legal Department - Approval]@row = "Approved", [Legal Department - Approval]@row = "Approved, with changes"), OR([Approver: Johnathan]@row = "Approved", [Approver: Johnathan]@row = "Approved with changes")), "Approved", "Not Approved"), "")

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It still came up as unparseable. I feel so confused as to why this keeps happening. I am doing a sheet for a client of mine and on a deadline, so I am obviously rushing... But I have never had a formula take me this long to figure out

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Don't panic, there is more typos in your formula, and the typos are commas, therefore breaking the whole thing, removed another misplaced comma:

=IFERROR(IF(AND(OR([Approver (Brendan Fowler)]@row = "Approved", [Approver (Brendan Fowler)]@row = "Approved with changes"), OR([Approver (Steve Nelson)]@row = "Approved", [Approver (Steve Nelson)]@row = "Approved with changes"), OR([Approver - Content Division (Matthew)]@row = "Approved", [Approver - Content Division (Matthew)]@row = "Approved with changes"), OR([Legal Department - Approval]@row = "Approved", [Legal Department - Approval]@row = "Approved with changes"), OR([Approver: Johnathan]@row = "Approved", [Approver: Johnathan]@row = "Approved with changes")), "Approved", "Not Approved"), "")

I changed "Approved, with changes" to "Approved with changes"

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edited 06/14/21

The revised formula checks to see if there are any blank cells, "No Status".

`=IF(COUNTIF(Column11@row:Column15@row, @cell<>"")<5,"No Status", IF( FIND("Not", JOIN(Column11@row:Column15@row))=0,"Approved", "Not Approved"))`

Explanation

`COUNTIF(Column11@row:Column15@row, @cell<>"")`

The COUNTIF() expression returns the number of responses (non-blank cells). If it is not "5", then the value returned by the formula is "No Status".

`IF( FIND("Not", JOIN(Column11@row:Column15@row))=0,"Approved", "Not Approved")`

The second part of the formula:

1. Combines all 5 responses into one string;
2. Searches the string for "Not";
4. Otherwise returns "Not Approved".

The assumption is that all 5 columns being evaluated are next to each other.

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Hi @Ashlee

I hope you're well and safe!

Have you double-checked your column names because they don't seem to be consistent in the formula?

Can you describe your process in more detail and maybe share the sheet(s)/copies of the sheet(s) or some screenshots? (Delete/replace any confidential/sensitive information before sharing) That would make it easier to help. (share too, andree@workbold.com)

Did that work/help?

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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