Formula to evaluate child statuses to determine the parent status

Elle Doty
Elle Doty
edited 06/28/21 in Formulas and Functions

I have different milestones in a project and want the parent milestone level to show a general "temp" based on the statuses in the child tasks below it. The thought is, if any of the child tasks contain a status of "delayed, on hold, blocked, requires update" the status cell on the parent Milestone row should turn yellow.

Is this possible?

I'm currently using this:

=IF(COUNTIFS(STATUS64:STATUS71, "Complete") = COUNT(STATUS64:STATUS71), "COMPLETE", IF(COUNTIFS(STATUS64:STATUS71, "Not Started") = COUNT(STATUS64:STATUS71), "Not Started", "In Progress"))

This shows when a whole section is complete.

Or, maybe a better way to ask: What's a better way to gauge the subtasks at a glance to see visually see potential project risk?


  • Bassam Khalil
    Bassam Khalil ✭✭✭✭✭✭

    Hi @Elle Doty 

    Hope you are fine, Please add a copy of your sheet or a screenshot (after removing or replacing any sensitive information). This will make it easier for me to provide the appropriate answer to your question.

    PMP Certified

    ☑️ Are you satisfied with my answer to your question? Please help the Community by marking it as an ( Accepted Answer), and I will be grateful for your "Vote Up" or "Insightful"

  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭

    Hi @Elle Doty

    I hope you're well and safe!

    We'd probably use the CONTAINS function to structure the formula.

    Can you describe your process in more detail and maybe share the sheet(s)/copies of the sheet(s) or some screenshots? (Delete/replace any confidential/sensitive information before sharing) That would make it easier to help. (share too,

    I hope that helps!

    Be safe and have a fantastic week!


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