Formula to evaluate child statuses to determine the parent status

Elle Doty
Elle Doty
edited 06/28/21 in Formulas and Functions

I have different milestones in a project and want the parent milestone level to show a general "temp" based on the statuses in the child tasks below it. The thought is, if any of the child tasks contain a status of "delayed, on hold, blocked, requires update" the status cell on the parent Milestone row should turn yellow.

Is this possible?

I'm currently using this:

=IF(COUNTIFS(STATUS64:STATUS71, "Complete") = COUNT(STATUS64:STATUS71), "COMPLETE", IF(COUNTIFS(STATUS64:STATUS71, "Not Started") = COUNT(STATUS64:STATUS71), "Not Started", "In Progress"))

This shows when a whole section is complete.

Or, maybe a better way to ask: What's a better way to gauge the subtasks at a glance to see visually see potential project risk?

Answers

  • Bassam Khalil
    Bassam Khalil ✭✭✭✭✭✭

    Hi @Elle Doty 

    Hope you are fine, Please add a copy of your sheet or a screenshot (after removing or replacing any sensitive information). This will make it easier for me to provide the appropriate answer to your question.

    PMP Certified

    bassam.khalil2009@gmail.com

    ☑️ Are you satisfied with my answer to your question? Please help the Community by marking it as an ( Accepted Answer), and I will be grateful for your "Vote Up" or "Insightful"

  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭

    Hi @Elle Doty

    I hope you're well and safe!

    We'd probably use the CONTAINS function to structure the formula.

    Can you describe your process in more detail and maybe share the sheet(s)/copies of the sheet(s) or some screenshots? (Delete/replace any confidential/sensitive information before sharing) That would make it easier to help. (share too, andree@workbold.com)

    I hope that helps!

    Be safe and have a fantastic week!

    Best,

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

    SMARTSHEET EXPERT CONSULTANT & PARTNER

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.

Help Article Resources

Want to practice working with formulas directly in Smartsheet?

Check out the Formula Handbook template!