Reference specific cells from a different sheet

Hello smartsheet community!

Trying to figure out the best way to either reference or copy data from cells in one sheet to another. I can't use copy row because l only need certain cells from a row. Maybe a formula (VLookup?) that references the cells in the original sheet that will need to be brought into the new sheet? I am at lost how to even start... Thanks!


  • Jeff M.
    Jeff M. ✭✭✭

    How much data are you working with and how many rows would you need to apply this to?

    You can right click on a cell and choose the "link cell" option to then select the cell to copy from the row/column on the sheet you need the data from. This cell will update every time the cell from the other sheet is changed/updated.

    You can pull in data from multiple columns from another sheet into a single cell on another by using =JOIN(COLLECT(

  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭

    Hi @Silvia Rangel

    I hope you're well and safe!

    To add to Jeff's excellent advice/answer.

    You could use cross-sheet formulas combined with either a VLOOKUP or INDEX/MATCH structure to connect the sheets, and when you update the source sheet, it will reflect on the destination sheet.

    Another option would be to use so-called helper sheets. In short, copy the row to a helper sheet and then use my method described previously to get the values you need to another helper sheet and then copy/move the row from that sheet to the main destination sheet.

    Would any of those options work/help?

    I hope that helps!

    Be safe and have a fantastic week!


    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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  • Thanks @Jeff M. - Right now, it's just a handful but it will be way more. The original sheet tracks replacement jobs and contains a variety of columns for data required to manage the life cycle of the job. When a job meets a certain condition it's when said job moves on to a new scope and a different team takes over it and will be tracking it on a separate sheet but the identifiers will be the same as in the original sheet (work order, pole number, location, etc. ). I can't do a link cell because l don't know which cell/row it'll be the one changing scope, also because that means l have to manually do it every time a job changes scope. can't also do =JOIN(COLLECT( because l need to bring the data over to its corresponding cell/column.

  • @Andrée Starå hello, long time no speak!

    Would the cross-sheet formulas (VLOOKUP or INDEX/MATCH) work if there are only some of the rows in the source sheet that meet a condition are the ones that need to be pulled into the destination sheet??

    I will give the helper sheet a try, not sure if it'd work as it's not really a 1x1 from source to destination sheets, as the trigger to copy a row needs to be if a condition is met.

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