Simple count if from multi-select drop down

I am trying to create a function/formula to count all of the times a dropdown selection like "Apple" is used in a dropdown (multi select) column but nothing works.

User can select multiple items in the same cell.

Goal is to create a summary table that includes each of the dropdown options but I am having trouble figuring out how to format the function/formula.

Here is what I already tried that doesn't work:

=COUNTM({Spreadsheet Range 9}, Category9)

==> Category 9 being Cell9 in my current metric spreadsheet

=COUNTIFS({Spreadsheet Range 9}, (HAS(@cell, Category10)))

=COUNTIFS({Spreadsheet Range 9}, (CONTAINS("Corporate Services", @cell)))

Nothing works, do you have any idea why ?

@Paul Newcome , I saw you give a lot of help, any idea?

Thanks in advance!!


  • Dakota Haeffner
    Dakota Haeffner ✭✭✭✭✭

    I don't know if this might help but I create multi select formulas but reference the row in my metrics sheet. For example:

    =COUNTIF({Request - Channel}, CONTAINS(Channel@row, @cell))

    {Request - Channel} is another sheet but then I reference the row instead of typing out something in quotes.

    So if its possible try making a column labeled Services and make Corporate Services the first row then your formula could look like this.

    =COUNTIF({Spreadsheet Range 9}, CONTAINS(Services@row, @cell))

    Hope this helps

    Side note: I recommend naming those Spreadsheet ranges. 😉

  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭

    The one with the HAS function should be working (I removed an unneeded set of parenthesis but everything else is exactly the same).

    =COUNTIFS({Spreadsheet Range 9}, HAS(@cell, Category10))

    Are you able to provide a screenshot of the source data and metrics sheet so we can compare the two?

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