How to change a formula without affecting previous existing cells

Taonga
Taonga ✭✭
edited 06/17/22 in Formulas and Functions

I have a workflow in which I am using the If formula(=IF([Funding Stream]@row = "BCP Core", "Kellys", "Mwamba")). I would however want to change the name "Kellyz" to "Elisa" but without affecting the previous results which already have the name "Kellyz"

Answers

  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭

    Hi @Taonga

    I hope you're well and safe!

    Are you using a Column Formula?

    I hope that helps!

    Be safe and have a fantastic weekend!

    Best,

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up, Awesome, or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

    SMARTSHEET EXPERT CONSULTANT & PARTNER

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E:[email protected] | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.

  • Taonga
    Taonga ✭✭

    Hi @Andrée Starå, yes, i am using a column formula.

  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭

    @Taonga

    Then you'd only need to convert it back to a cell formula and then make the change for the rows where you want the new one.

    Would that work?

    Remember! Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up/Awesome or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

    SMARTSHEET EXPERT CONSULTANT & PARTNER

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E:[email protected] | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.

  • Taonga
    Taonga ✭✭

    @Andrée Starå

    I have a workflow/automation running on this sheet, so when a new line is added, how can i avoid dragging the formula each time this happens but for it to automatically populate the cell formula for the new line?

    Not sure if i am making sense.

  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭

    @Taonga

    The new row will be auto-filled with the formulas if there are two rows below/above with the same formulas and the same level of hierarchy.

    More details:

    If the formula structure is the same above/below the Formula Autofill will add the formula(s) automatically.

    Conditions That Trigger Formula Autofill

    You’ll see formulas populate automatically when you type in a newly inserted or blank row that is:

    • Directly between two others that contain the same formula in adjacent cells.
    • At the topmost of the sheet if it’s above two rows that have the same formula in adjacent cells. (This includes rows inserted from a form.)
    • At the bottommost of the sheet if it’s below two rows that have the same formula in adjacent cells. (This includes rows inserted from a form.)
    • Above or below a single row that is between blank rows and has formulas.

    More info: 


    Did that work/help?

    Remember! Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up/Awesome or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

    SMARTSHEET EXPERT CONSULTANT & PARTNER

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E:[email protected] | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.

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