Functionality for Hiding Workspaces

It would be great if there was a feature that allowed you to hide workspaces. The functionality is there for hiding rows or columns in a sheet, so why not for entire workspaces?

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Comments

Richard Heath

As our company admin for Smartsheet, I typically deploy all-new Project Workspaces - this provides me with the opportunity to assist team members if they become stuck, or have an issue; I can then problem-solve with them within their workspace.

This leads to an issue where I have many, many Workspaces visible, of which I really only use 5 for my own projects regularly. Typical issues that arise are;

searching for Sheets within my 5 projects yields 100's (sometimes 1000's) of results, as it picks up the Sheets in the other Workspaces (that I'm not using) - See below
Linking from a Cell in another Sheet or creating formula's requires me to trawl through hundred's of rolled up Workspaces (Workspace names are unique - sheets within are typically standardized, meaning the search function is useless in this scenario, because when a Sheet name is entered, the Workspace name drops away making it all but impossible to deduce which Sheet you now want to link with.

I believe an easy way to resolve this would be to add a Filter in the Search bar that allows the user to select only the "Favorites" Workspaces as I've suggested below. (I'm unsure how the Linking from a Cell feature could be treated, but this would be a start).

Example of Workspaces.png

However, ideally, I would like to be able to Hide the other Workspaces from any view - unless I specifically need to call one up to interrogate with another user.

Cathy Harrison

I agree! I have workspaces from years ago I'd like to hide from my list, but I want to keep them for reference if needed.

mmclaughlin

I know this is not a 'new' idea as many have already complained about this, but please allow us to hide Workspaces that are rarely used. I am the company Admin and have set up a ton of Workspaces for others (before the User Subscription Model forced everyone to have a license) and now that I can't add a sheet to 'My Sheets' (and must put it in a Workspace), all of the other Workspaces are making it hard for me to find items. Yes, I used the star / 'favorites' button, but not everything should be starred.

Either way, please let us hide these.

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