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FAQs and Guidelines for posting Product Feedback Ideas
Hi Community, Welcome to the Product Feedback and Ideas space where you can help shape the future of Smartsheet! We really appreciate your feedback and will take all posts into consideration. Our product team will review top ideas and requests monthly and we'll share updates as soon as we get them. Remember: if you have a…
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Automatically delete a row attachment
In order to meet data privacy standards of our company, we are required to delete specific data/PII after a certain amount of time. It would be a lot easier if we could automate deleting a row attachment based on specific trigger.
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making options in dropdown unavailable if selected already
How to make dropdown options become unavailable (in both forms and sheets) once they’ve already been selected. Example: If a patient books an appointment, that time slot is automatically removed or disabled so it can’t be chosen again.
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For the Symbols Column Type, Add Grey as another Choice to Red, Yellow, Green, Blue
Currently, we can select either red, yellow, green, blue circles or red, yellow, green, grey circles as dropdown choices. However, our teams really need 5 choices, so it would be great if we could have red, yellow, green, blue, and grey as a 5 choice option.
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Get Email from Contact Name
Formula or some option to get the email address associated with the Contact name. A name can be anything a user chooses (variable), but an email is not variable and can be used to do lookups more accurately than a name. (Relying on someone to type it in correctly is asking for trouble.) I currently use DataMesh to get the…
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Datasources for Dropdown Menus
A sorely missing feature from Smartsheets right now is the ability to link dropdown menus to a central datasource - currently when designing sheets with dropdown menus, you need to manually update every sheet where the list exists making change management a pain. If we could populate those dropdown menus from a reference…
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Daily Digest for Notifications
Batch all notifications generated through workflows for a single program or for any sheet into a single email with a quick summary of why you receive the notification for a sheet and a link to the sheet/cell as appropriate. When team members receive too many individual notifications, they can start tuning them out, a…
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When will the System support a real Sysadmin role?
Apologies if this has been asked before, but what are the plans to implement a proper System Admin role to centrally manage user access to sheets, the ability to update owners on sheets and to support Security audits etc?
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Checkpoints to revert a change
I’d like to suggest adding a feature that creates an automatic checkpoint or version snapshot prior to any save operation (manual or automation-triggered). This would significantly enhance data recovery and user control, especially in situations where an automation yields unintended results. Problem: Currently, if an…
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Restore Asset Creation Controls in Smartsheet USM
The removal of creation control has introduced several risks and administrative challenges for our team, particularly in terms of governance, data sprawl, and compliance. We’ve prepared a brief business case (attached) outlining the key impacts and the reasons this feature was important to our environment. Summary of Key…
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Need ability to clone and export/import Document Builder PDF template mappings
As it stands, when I clone a workspace folder, the automations are copied to the destination, but Document Builder PDF document mappings are not. As such, cloning a workspace folder/sheet results in an incomplete solution, and requires PDF document mappings to be recreated manually. We have some complex PDF template…