CountIF scenario

Options

Hi Team, I have a scenario listed below where have created 5 options under dropdown

Have placed the score based on the expected outcome.

Not all KPIs have month #4 applicable since these are confined to quarterly measure and not Trimester.

Each Month met gives you 33% if applicable for a Q and 25% of for a Trimester based on the user selection.

Can you please help with the formulae.

There was a formuale provided to me in the past for a similar scenario but dont work in this case. Coying below for ref


=IFERROR((COUNTIF([Monthly Coaching Month(s) when goals met]@row, CONTAINS("M1", @cell)) 

+ COUNTIF([Monthly Coaching Month(s) when goals met]@row, CONTAINS("M2", @cell)) 

+ COUNTIF([Monthly Coaching Month(s) when goals met]@row, CONTAINS("M3", @cell))) 

(COUNTIF([Monthly Coaching Month(s) when goals met]@row, 

OR(CONTAINS("M1 - Met", @cell), 

CONTAINS("M2 - Met", @cell), 

CONTAINS("M3 - Met", @cell))) * 3), "")

Best Answer

  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭
    Answer ✓
    Options

    Hi @Gaurav Chauhan

    I hope you're well and safe!

    Try something like this.

    =IF[Monthly Coaching Month(s) when goals met]@row="","", IF(CONTAINS("M4 - Not Applicable", [Monthly Coaching Month(s) when goals met]@row), SUM(COUNTIF(CONTAINS("M1 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M2 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M3 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M4 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell)) / 3, SUM(COUNTIF(CONTAINS("M1 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M2 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M3 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M4 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell)) / 4)

    Did that work?

    I hope that helps!

    Be safe, and have a fantastic week!

    Best,

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up, Awesome, or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

    SMARTSHEET EXPERT CONSULTANT & PARTNER

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.

Answers

  • Paul McGuinness
    Paul McGuinness ✭✭✭✭✭✭
    Options

    HI @Gaurav Chauhan

    This formula seems to do what you need.

    =IF(CONTAINS("M4 - Not Applicable", [Monthly Coaching Month(s) when goals met]@row), SUM(COUNTIF(CONTAINS("M1 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M2 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M3 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M4 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell)) / 3, SUM(COUNTIF(CONTAINS("M1 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M2 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M3 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M4 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell)) / 4)

    Tested as below

    Hope this helps

    Thanks

    Paul

  • Gaurav Chauhan
    Gaurav Chauhan ✭✭✭✭✭✭
    Options

    Thank you Paul for the same. Indeed works when the users make the right selection from dropdown. Thank you


    If the cell formulae is converted to column, it is populating 0% for all blank rows. Have wrapped the formluale beytween IFERROR( ,"") but doesn work.

    Can you help correct this.

  • Gaurav Chauhan
    Gaurav Chauhan ✭✭✭✭✭✭
    Options

    Hi @Paul McGuinness - Can you please confirm on how to wrap the formulae between IFERROR ( ,"") so that defaulted 0% is replaced with blank.

  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭
    Answer ✓
    Options

    Hi @Gaurav Chauhan

    I hope you're well and safe!

    Try something like this.

    =IF[Monthly Coaching Month(s) when goals met]@row="","", IF(CONTAINS("M4 - Not Applicable", [Monthly Coaching Month(s) when goals met]@row), SUM(COUNTIF(CONTAINS("M1 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M2 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M3 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M4 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell)) / 3, SUM(COUNTIF(CONTAINS("M1 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M2 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M3 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M4 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell)) / 4)

    Did that work?

    I hope that helps!

    Be safe, and have a fantastic week!

    Best,

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up, Awesome, or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

    SMARTSHEET EXPERT CONSULTANT & PARTNER

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.

  • Paul McGuinness
    Paul McGuinness ✭✭✭✭✭✭
    Options

    Hi @Gaurav Chauhan

    Apologies for not responding sooner and thanks @Andrée Starå for the solution.

    Much appreciated

    Paul

  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭
    Options

    @Paul McGuinness

    Happy to help!

    SMARTSHEET EXPERT CONSULTANT & PARTNER

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.

  • Gaurav Chauhan
    Gaurav Chauhan ✭✭✭✭✭✭
    Options

    Hi @Andrée Starå - The formulae as shared by you is throwing an Unapparseable error

    =IF[Monthly Coaching Month(s) when goals met]@row="","", IF(CONTAINS("M4 - Not Applicable", [Monthly Coaching Month(s) when goals met]@row), SUM(COUNTIF(CONTAINS("M1 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M2 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M3 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M4 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell)) / 3, SUM(COUNTIF(CONTAINS("M1 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M2 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M3 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell), COUNTIF(CONTAINS("M4 - Met", [Monthly Coaching Month(s) when goals met]@row), @cell)) / 4)

Help Article Resources

Want to practice working with formulas directly in Smartsheet?

Check out the Formula Handbook template!