Count how many times a specific word appears in a column

Lisa Welch
Lisa Welch ✭✭✭✭
edited 10/18/22 in Formulas and Functions

Column heading = Issue Type with drop down options Open, Updated, Closed

Need a formula to count how many times each is chosen

Thank you,


  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭

    Hi @Lisa Welch

    I hope you're well and safe!

    Try something like this. (change open to the other options as needed)

    =COUNTIFS([Issue Type]:[Issue Type], "Open")

    Did that work/help?

    I hope that helps!

    Be safe, and have a fantastic week!


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  • jcurry
    jcurry ✭✭

    Using the information above, this worked for me for a count I need.

    =COUNTIFS([1st Priority]:[1st Priority], "Onboarding")

    I would also like to count the number of time onboarding appears in columns 2nd Priority and 3rd Priority and total the number of times in each column for a "grand" total. This is what I tried:

    =COUNTIFS([1st Priority]:[1st Priority], [2nd Priority]:[2nd Priority], [3rd Priority]:[3rd Priority], "Onboarding")

    It returned 0

    The actual number is 2

  • ker9
    ker9 ✭✭✭✭✭✭

    If those columns are the only columns that will contain the search word:

    =COUNTIFS([1st Priority]:[3rd Priority], "Onboarding")

    Otherwise you could string them together with "+"

    =COUNTIFS([1st Priority]:[1st Priority], "Onboarding") + COUNTIFS([2nd Priority]:[2nd Priority], "Onboarding")

  • Dale Murphy
    Dale Murphy ✭✭✭✭✭✭

    @jcurry Not sure what timezone @Andrée Starå is in, so I will horn in here ...

    COUNTIFS Function

    Counts the number of times all given conditions in their respective ranges are met.

    Try something like this:

    =COUNTIFS([1st Priority]:[1st Priority], "Onboarding") + COUNTIFS([2nd Priority]:[2nd Priority], "Onboarding") + COUNTIFS([3rd Priority]:[3rd Priority], "Onboarding")


  • jcurry
    jcurry ✭✭

    Bingo!! Thank you so much! Judy

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