Mirror Data in Smartsheets

Eric Nelson

Is there a way to automatically mirror data between 2 smartsheets. Something similar to Data Shuttle between excel and a smartsheet?

Paul Newcome

Have you looked into Data Mesh? You can also use Data Shuttle by setting up an offload workflow and then an upload workflow.

Is there a reason you want to mirror the data from one sheet to another instead of just pulling a report?

Andrée Starå

Hi @Eric Nelson

I hope you're well and safe!

To add to Paul's excellent advice/answer.

Another option.

You could use cross-sheet formulas combined with either a VLOOKUP or INDEX/MATCH structure to connect the sheets, and when you update the source sheet, it will reflect on the destination sheet.

To connect them row by row, you'd use an Autonumber Column in the Source sheet and add a so-called helper column to manually add the row id on as many rows as you think you need in the Destination sheet.

Would that work/help?

I hope that helps!

Be safe, and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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Eric Nelson

Paul Newcome

Oct 24, 2022

Have you looked into Data Mesh? You can also use Data Shuttle by setting up an offload workflow and then an upload workflow.

Is there a reason you want to mirror the data from one sheet to another instead of just pulling a report?

The other sheet is owned by a partner company so I can't manipulate the data. I am using data shuttle, but it is awkward since you have to periodically upload the partner sheet and then download it to my sheet rather than have a real time update.

Paul Newcome

You could set up a Data Shuttle workflow to automatically pull the first sheet. I think it is limited to every 15 minutes though.

Is it possible for you to create a report that looks at the original sheet?