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    Grant All Users Access

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    in Smartsheet Basics

    We have a few dashboards, reports and sheets that ALL users in our account should automatically have access to. Currently, we do this by adding everyone to a an "All Users" group and then that group is shared to these dashboards, reports and sheets. But, sometimes when we add a new user to the account we forget to also add that user to the All Users group.

    Is there a way to automatically grant shared access to all users in an account without needing to use Groups?

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    Answers

    • Employee

      Hi Ramsay,

      It sounds like you already have a pretty good set-up, as Groups would be the way I would suggest doing this.

      If you're finding that new users are consistently not being added, you may want to set up a checklist that runs through all the access permissions that new users will need... including being shared to certain groups or links to different resources, etc. We have an example of how you might set this up in our Solution Center, if you search "Onboarding" (see here for an example template set).

      Cheers!

      Genevieve

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      I'd love an "All Users in Account" group that didn't need to be maintained manually.

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