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    Cell Linking to create a drop down list

    ✭✭
    edited 12/05/22 in Formulas and Functions

    Has anyone been able to use current functionality in Smartsheet to link to create a drop down list, from an existing filed in another sheet? I am looking to do this, as the other sheet will contain a listing that is the source that is updated, and I would like for my selection on my drop-down list to remain in sync. I can do this in excel, but I am having a challenge in figuring it out for smartsheet.

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    • ✭✭✭✭
      Answer ✓

      I am using an external functionality by On Time Solutions Inc, "DropDown Update for Smartsheet" .Requires monthly subscription. This is the cheapest solution I found, all others are more costly (I do not know about Datashuttle - my understanding is that it did not do what I needed it to do the last time I ran into this problem.

      This external functionality basically creates managed links/relationships between smartsheets where the content of the dropdown menu on sheet A is linked to some table content in a spreadsheet B.

      You are touching a MASSIVE painpoint in the Smartsheet product, raised a few years ago, comes up every year or so, never natively implemented, so only available as workarounds. Massively overdue, and its unavailability is a big reason not to use Smartsheet at all

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    • Community Champion

      Hi @TanyaM

      I hope you're well and safe!

      A solution that would be perfect for this use-case is the premium add-on, Data Shuttle.

      More info: 

      Data Shuttle

      https://www.smartsheet.com/marketplace/premium-apps/data-uploader
      Visualize and act on all your data across platforms and systems

      Is that an option?

      I hope that helps!

      Be safe, and have a fantastic week!

      Best,

      Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

      ✅Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up, Awesome, or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

      SMARTSHEET EXPERT CONSULTANT & PARTNER

      Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

      W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35

      Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.

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    • ✭✭
      edited 11/29/22

      Thanks Andree! If I understand the information correctly, Data Shuttle allows for the ability to update a drop-down list where the source of the list in in an existing Smartsheet?

      From what I could read on data shuttle, I was understanding it as of a connection mechanism between an ERP.

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    • Community Champion

      @TanyaM

      Happy to help!

      Yes, but it can also be an Excel sheet or similar.

      I recently developed a solution for a client where multiple Dropdown lists are kept updated using a Master Sheet.

      ✅Remember! Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up/Awesome or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

      SMARTSHEET EXPERT CONSULTANT & PARTNER

      Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

      W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35

      Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.

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    • Employee

      @TanyaM You can do this with Data Shuttle! I'm working on putting together a help page on how to do this (and a more official video) but this a short video where I overview how you can do this.

      Best,

      Danielle Wilson

      Product Marketing Manager

      Smartsheet

      Danielle W.

      Product Marketing

      Smartsheet

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    • ✭✭✭✭
      Answer ✓

      I am using an external functionality by On Time Solutions Inc, "DropDown Update for Smartsheet" .Requires monthly subscription. This is the cheapest solution I found, all others are more costly (I do not know about Datashuttle - my understanding is that it did not do what I needed it to do the last time I ran into this problem.

      This external functionality basically creates managed links/relationships between smartsheets where the content of the dropdown menu on sheet A is linked to some table content in a spreadsheet B.

      You are touching a MASSIVE painpoint in the Smartsheet product, raised a few years ago, comes up every year or so, never natively implemented, so only available as workarounds. Massively overdue, and its unavailability is a big reason not to use Smartsheet at all

      · Share on FacebookShare on Twitter

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