Copy limit / Save as new inquiries

System · 10/01/24

This discussion was created from comments split from: Clarification on "Save As New" limits.

Kimberly Gammon · 10/01/24

One copy limit question and a couple of general copy (save as new) related questions
1) Just to be crystal clear, forms and automations in a sheet are considered part of that sheet - all part of just one file against the 100 file limit, correct?
Additional
2) Are there any plans to increase the size of number of files limit? We have a platform specific project workspace that we copy for each new project and we've had to break it apart into two "source" workspaces which causes additional work to fix the broken links and formulas once the copies are complete.
Source Workspace 1 is copied at the workspace level which creates the new target workspace - source workspace 2 is copied to the new target workspace at the folder level and therein lies the problem. The second folder level copy retains the cross-sheet formula references and smartsheet item links that point to Source Workspace 1 - all of these have to be fixed. A higher-level file limit would avoid the additional work
3)Are there any plans to make the Save as New done to create a new workspace smarter when it comes to links to form? Currently when a form has a link in a dashboard in the Source workspace and the workspace is copied to create a new workspace, the links in the dashboard in the new workspace still point to the form in the source workspace. It would be very helpful if the workspace level copy process provided an option about the handling of links to forms on in the new workspace (continue to point to the source form or change the links to point to the target form)

Georgie · 10/07/24

Hi @Kimberly Gammon,

I can confirm that forms and automations are considered part of the sheet they are created on and do not count as separate files against the 100 item limit when copying a workspace. However, if the sheets within the workspace that’s being copied are very large and/or complex, it’s possible that the action of copying the workspace could time out even when the workspace contains 100 items or less - we’d recommend monitoring how long items take to copy in order to determine which items could be causing this, or creating a Support ticket if you find that this is happening.

Regarding plans to increase the number of files limit when copying workspaces, I found this Product Idea for the same request - I recommend adding your vote to increase the likelihood of our Product Team taking a look at this. Adding your vote also means you’ll get updates on the status of the request.

Regarding plans to have links to forms updated on dashboards when copying workspaces, please add your vote on this Product Idea. You’ll see that this one has an update from our Product Team, stating that it’s Coming Soon!

Hope that helps,

Georgie

Copy limit / Save as new inquiries

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