Organizing Attachments by Folders

I am trying to use Smartsheet to manage several grant programs, from the application process to post-award reporting. The platform lends itself to do this easily, but one nuisance is having to deal with a lot of attachments without any way to organize them. It would be so much easier if we were able to organize attachments using folders or some other type of grouping feature.

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Comments

NeilB

I would like to see the ability to create and manage folders for attachments at the workspace level. Right now its just one giant list of attachments.

Glenn Z

Yes please!!!!!

Adrian Mandile CHESS

Another idea may be to use SharePoint document sets (folders) with metadata as your document repository and add a link to it either in the attachments or calculate the link URL in a sheet column.

kmur

Let at least JPEG/PDF files be uploaded to a folder without a sheet. It is assanin to have to create a sheet to add an attachment that you have to REDOWNLOAD in order to use/export. Why not just allow a folder to have a normal folder use and upload images if I can't even export the attachments off the sheet without having to create a "back up" zip folder to get them!

Everything about this software is just creating additional steps to recreate your data into something kitschy that you'll have to reformulate anyway to get it to a point where your client would even want to see their data and project progress. What is the point of something like this if it makes everything harder to deal with because it doubles the steps taken and destroys your efficiency?

jacob.shaffer

File Library does not specifically address these needs as their is still no ability to create a folder structure…at least not in the early adopters version. It can be organized by tags, but it is still all individual files spread across a page rather than an organized heirarchy. Also, you cannot add zip files to try and retain an organized file set.

Genevieve P.

Hi all,
File Library has now been released! Here is the announcement post with more information:
File library for workspaces now generally available!

@jacob.shaffer thank you for outlining the ways that File Library does not meet your organizational need when it comes to attachments.

When you have a moment, it would be helpful if you would create a new idea specific to File Library and how you would like to see this develop! Then if you share that link here, others can vote on it if this release doesn't meet their needs as well.

Thanks!
Genevieve

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