File library for workspaces now generally available!

emily.davenport

Hi Community,

We are excited to announce that file library for workspaces is now available! File library brings files into the context of work, making it simpler to find, reference, and collaborate on relevant content from anywhere, at any time. Designed to integrate with your work in Smartsheet, file library allows you to access files, maintain versioning, and collaborate asynchronously where projects are planned and resourced.

What should you try out in file library?

• Upload content via drag & drop or upload from your computer
• Search and filter by file name, type, upload date, tags and more
• Click into a file to leave directed annotations with customizable pins, shapes, and arrow mark-ups
• Comment, reply, and @mention directly on a file to collaborate with stakeholders, track feedback, and streamline reviews
• Interact with file versions by uploading new, viewing a different version or going to the latest version of a file

File library is available to Pro, Business, and Enterprise plans on the user subscription model.

How to access file library in workspaces:

File library is accessible via the left hand solutions panel in any workspace.

• Navigate to a new or existing workspace and click into any asset within that workspace.
• Once within the asset, go to the left hand Solution Panel and click on "File library."
• Upload content to your library via drag & drop or upload from your computer.

Visit our Help Article to learn more!

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Emily Davenport

Product Marketing Manager II

Kristen Christman

I'm curious if this new feature is intended to act as a sort of asset library (like Brandfolder does)? I'm trying to understand my team's use case for this, since we already have Brandfolder (which I see isn't plugged into this feature). Should there already be files sourced to our File Library with a Workspace, or is it intended to start empty? I read a few help articles, but wasn't able to find answers to these particular questions :)

Meg Y

The release mentions that file library is available now. We have an enterprise plan and file libarary isn't showing. Is this something that will added at renewal? Will it be available on legacy plans?

Angie Hatfield

We have Enterprise. I do not see File Library anyway and I am the Admin.

Andrée Starå

https://community.smartsheet.com/discussion/comment/461085#Comment_461085

Hi @Angie Hatfield and @Meg Y,

I hope you're well and safe!

It's only available on the new user subscription model. Have you moved over to it?

I hope that helps!

Be safe, and have a fantastic day!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

✅ Did my comment(s) help/answer your question or solve your problem? Please support the Community and me by marking it - Insightful 💡- Vote Up ⬆️ - Aweseome ❤️ - or/and as the accepted answer. It will make it easier for others to find a solution or help to answer! I appreciate it, thanks!

Angie Hatfield

I don't think I know what that is. We just renewed this month. Should I reach out to my account manager?

Roland Horwood

Hi, I was using the file library as an early access admin.

It's now no longer visible! You say above that it's only enabled when the new user subscription model is enabled, but ours doesn't come up for renewal until next year! How do I access the file library in the meantime?

Any help appreciated - Roland

Ron Rizzardi

Available to new user subscription model? We are on an Enterprise account but I do not know when it will renew and it's not something I am privy to. But tell me will this feature come with a renewal automatically or is the feature an add on cost to an Enterprise account?

Andrée Starå

https://community.smartsheet.com/discussion/comment/461087#Comment_461087

@Angie Hatfield & everyone else!

Here's more information about the new USM.

https://help.smartsheet.com/articles/2483260-user-subscription-model-overview

@Roland Horwood Unfortunately, you'll either have to wait until the account is upgraded to the new USM plan at the next renewal in 2025 or upgrade it in a so-called early renewal.

@Ron Rizzardi It's included in the new USM plan, so there's no extra cost for the feature.

I hope that helps!

✅ Remember! Did my comment(s) help/answer your question or solve your problem? Please support the Community and me by marking it - Insightful 💡- Vote Up ⬆️ - Aweseome ❤️ - or/and as the accepted answer. It will make it easier for others to find a solution or help to answer! I appreciate it, thanks!

aaroncole

From the linked helped document under "Current Limitations":
- Files are not accessible via sheets, reports, or dashboards
- Sheet content will not show up in the file library

What is the use case for this feature if it's not integrated with the core product?

I feel like Smartsheet builds out features in isolation and figures out how to integrate them later.

David Cromer

I do not see FILE LIBRARY in the Solutions panel.

Andrée Starå

https://community.smartsheet.com/discussion/comment/461190#Comment_461190

Hi,

I hope you're well and safe!

It's only available on the new user subscription model. Have you moved over to it?

I hope that helps!

Be safe, and have a fantastic day!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

✅ Did my comment(s) help/answer your question or solve your problem? Please support the Community and me by marking it - Insightful 💡- Vote Up ⬆️ - Aweseome ❤️ - or/and as the accepted answer. It will make it easier for others to find a solution or help to answer! I appreciate it, thanks!

David Cromer

Andrée Starå

Thanks for the feedback. Please share how I would move over to the new user subscription model?

David

Andrée Starå

https://community.smartsheet.com/discussion/comment/461202#Comment_461202

Happy to help!

You can contact your Smartsheet Rep, me (my info is in my signature), or another Smartsheet Partner; we will all be happy to help.

✅ Remember! Did my comment(s) help/answer your question or solve your problem? Please support the Community and me by marking it - Insightful 💡- Vote Up ⬆️ - Aweseome ❤️ - or/and as the accepted answer. It will make it easier for others to find a solution or help to answer! I appreciate it, thanks!