when line data meets criteria, add some line data to new sheet

I have read a lot of the information, but unable to find the right formula for what I am trying to do. Hopefully someone can assist!

I have an 'all stores details' sheet. When 'current store' is checked, I want row data to populate into a new sheet.

EG: If 'current store' in 'All Store Details' is checked, return StoreID as a new row into 'NewSheet'.

Report won't work for this as I need to add new data to the rows.

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Scott Peters

@Nicole Finch - Have you considered the copy rows automation?

https://help.smartsheet.com/articles/2479626-automatically-move-or-copy-rows-between-sheets

Nicole Finch

@Scott Peters I had looked into that, but I don't want the entire row data, only specific columns from the row like the StoreID, StoreName, etc. I don't want to bring across all the other columns.

Scott Peters

@Nicole Finch - I understand, and have been on the fence with that as well. One approach is to use the copy rows, and in the destination sheet hide all of the unwanted columns. This is noisy for you as an Admin of the sheet, but it's the fastest approach and keeps it clean for your users. You could also add some automations to your destination sheet that says "when a new row is added (from the copy row automation), then clear the unwanted cells.

To your point, currently there's no way to copy just a portion of a row, but it's a popular request. When you have a chance, consider submitting an enhancement request

Nicole Finch

@Scott Peters I was hoping there was someway of an Index/match/catch formula that I could apply. But I will have to figure something else out.

Thank you!

Andrée Starå

Hi @Nicole Finch

I hope you're well and safe!

To add to Scott's excellent advice/answer.

Here's a possible workaround or workarounds

You could use cross-sheet formulas combined with either a VLOOKUP or INDEX/MATCH structure to connect the sheets, and when you update the source sheet, it will reflect on the destination sheet.
Another option would be to use so-called helper sheets. In short, copy the row to a helper sheet and then use my method described previously to get the values you need to another helper sheet and then copy/move the row from that sheet to the main destination sheet.

To connect them row by row, you'd use an Autonumber Column in the Source sheet and add a so-called helper column to manually add the row id on as many rows as you think you need in the Destination sheet.

Would that work/help?

I hope that helps!

Be safe, and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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