Automatically drawing data from another sheet? Vlookup? Index?

lucybattaglene

Hi brainstrust,

I'm trying to match up some population data from a different sheet with a humanitarian response distribution tracker. So if a volunteer enters "Sydney" in a row regarding their latest trip then the population is automatically entered from the other sheet.

I've tried to use IF but there are way too many options (up to 200 locations). From a quick search here I see maybe Vlookup and Index could be options?

Any advice?

Paul Newcome

Are you able to provide some screenshots with some sample data?

Andrée Starå

Hi @lucybattaglene

I hope you're well and safe!

You could use cross-sheet formulas combined with either a VLOOKUP or INDEX/MATCH structure to connect the sheets, and when you update the source sheet, it will reflect on the destination sheet.

Would that work/help?

I hope that helps!

Be safe, and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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lucybattaglene

Thanks Paul! Attached are screen shots of the two smartsheets- the NFI Household Master is the one I want to auto fill the TOTAL HOUSEHOLD and TOTAL POPULATION data from when the team select a Community Name from a (Dropdown List) in the column in green.

Any ideas on whats the best formula here?

@Paul Newcome

lucybattaglene

Thanks @Andrée Starå - any ideas on best approach based on the two screenshots above?

Paul Newcome

What data point(s) are you matching on?