Formula to count number of items if it matches both headings.


I am currently stuck on this formula. I'm not sure what I'm doing wrong but the formula keeps on providing a return of "1" for everything, when I know I have "2" counts of items which are under category 1 and have a status of in progress.

=COUNT(COLLECT({Status}, [email protected], {Project Category}, [Category 1]$1))

Any advice would be appreciated! Thank you!!

Best Answer


  • Jason Tarpinian
    Jason Tarpinian ✭✭✭✭✭
    edited 05/26/23

    Try updating your formula to

    =COUNT(COLLECT({Status}, {Status}, [email protected], {Project Category},[Category 1]$1))

    Your COLLECT() function should begin with 2 ranges, one to specify the range you want to collect (then count), then the first range to want to use as criteria. I'm surprised it's returning 1, from what I see you should be return #UNPARSEABLE error with that. Let me know if adding the addition {Status} range fixes it!

    You could also use a COUNTIFS() function if the COLLECT() keeps giving you problems.

    Jason Tarpinian - Sevan Technology

    Smartsheet Platinum Partner

  • Danielle Arteaga
    Danielle Arteaga ✭✭✭✭✭✭
    Answer ✓

    Not sure you need "COLLECT" here (or the fixed reference to the Label column).

    Try this instead: =COUNTIFS({Status}, [email protected], {Project Category}, [Category 1]$1)

    I created some sample data (including a cross-sheet), and this worked.

  • Joyce W
    Joyce W ✭✭

    You are awesome! It worked! Thank you!!

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